Facilities Specialist

Benefits

• Comprehensive health benefits that start day 1
• Student Loan Repayment Assistance & Reimbursement Programs
• Family‑focused benefits
• Wellness incentives
• Ongoing mentorship, development, and leadership programs

Schedule

Shift Time: 9 am – 5:30 pm

Responsibilities

• Support the Emory Clinic Facilities Management Department to ensure clinic locations operate effectively and provide an exceptional experience to patients, faculty, and staff.
• Provide oversight and long‑term planning for facilities management programs, daily maintenance operations, department databases, and budgeting.
• Manage relationships with vendors and contractors to ensure timely and effective service delivery.
• Conduct reviews of vendor and contractor billing to ensure proper billing according to service agreements or contract terms.
• Manage ordering of office supplies, equipment, and other services in accordance with purchasing policies and budgetary parameters.
• Serve as access coordinator for the department, overseeing building security and surveillance systems, including implementation and troubleshooting.
• Act as the key contact for security and surveillance system representatives and coordinate regularly scheduled meetings with vendors to review project status.
• Monitor and maintain maintenance budget spending.

Minimum Qualifications

• High school diploma or equivalent.
• Five years of administrative or facility experience.
• Experience providing customer service in a fast‑paced, dynamic environment.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Excellent verbal and written communication and critical thinking skills.
• Ability to read and translate leases as they relate to facility set‑up and/or decommissioning.
• Proficiency with Microsoft Office tools.
• Collaborative team player with the ability to work cross‑functionally.