Facilities Specialist

At PitchBook, a Morningstar company, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We’re deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company. Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there’s going to be some ambiguity along the way, but we excel when we challenge ourselves. We’re willing to take risks, fail fast, and do it all over again in the pursuit of excellence. If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.

About the Role

The Facilities Team is committed to keeping the PitchBook office in prime condition and contributing to office culture. We value efficiency, curiosity, reliability, and being supportive of each other and our employees. We strive to exceed expectations and be a go‑to resource for everyone we encounter. Our team helps to make PitchBook a fun, safe, and inclusive place to work. As a Facilities Specialist, you’ll keep the office operating smoothly and play an important role in PitchBook’s culture. You will embody our values: make it fun, embrace change, and keep our customers (internal & external) feeling like royalty. You’ll be the go‑to resource for employees and a reliable member of the Facilities Team, finding creative ways to get complex jobs done while maintaining a safe and clean working environment.

Responsibilities

• Greet visitors, guests, and candidates with a welcoming and friendly smile
• Triage and action Freshservice ticket queue; field and respond to employee requests
• Event logistics support – ensure HVAC is scheduled for after‑hours events, and building security are notified
• Provide support for internal events (including moving furniture and event set‑up/break‑down)
• Vendor scheduling and coordination
• Assist with supply orders and maintenance of par levels
• Assist with visitor and guest security access requests and vendor pass‑downs
• Track and audit security access badges
• Handle shipping and receiving requests from various departments and executive requests
• Maintain facilities knowledge base in SharePoint and project pages
• Assist in New Employee Orientation (NEO) onboarding and Day 1 activities (organizing and maintaining new hires roster for swag drops and OfficeSpace desk locations)
• Provide back‑office administrative and operations support
• Perform minor scheduled and reactive maintenance on office equipment and appliances
• Work with Property Management team to resolve workspace issues and issue building engineer requests
• Lift up to 60 pounds as a regular function of the job
• Perform morning and afternoon “rounds” to keep common areas tidy
• Manage storage area use and organization
• Manage updates in IWMS
• Coordinate desk moves
• Initiate and manage repairs and maintenance projects
• Initiate and manage customer improvement projects
• Document projects for how‑to guides and MOPs
• Partner with property management and engineer for office maintenance
• Audit and manage maintenance of building systems
• Support the vision and values of the company through role modeling and encouraging desired behaviors
• Participate in various company initiatives and projects as requested

Basic Qualifications

• 1+ years previous experience in office administration or customer service
• Must be authorized to work in the United States without the need for visa sponsorship now or in the future

Preferred Qualifications

• Proactive and solution‑oriented
• Ability to take direction and work independently on assigned tasks
• “Hands‑on, no job is too big or too small” attitude, anticipating needs in advance and ensuring preparations are made for smooth execution
• Strong organizational skills including effective time management and prioritization of duties
• Ability to remain flexible in a constantly changing environment
• College degree preferred
• Experience with IWMS and facilities ticketing system a plus
• Proficiency with the Microsoft Office suite (Outlook, Word, Excel) and ability to pick up new systems and software easily
• Facilities systems management experience
• Experience in multistep project delivery a plus

Benefits

• Comprehensive physical health benefits and additional medical wellness incentives
• STD, LTD, AD&D, and life insurance
• Paid sabbatical program after four years
• Paid family and paternity leave
• Annual educational stipend and tuition reimbursement eligibility
• CFA exam stipend
• Robust training programs on industry and soft skills
• Employee assistance program
• Generous allotment of vacation, sick, and volunteer days
• Matching gifts program
• Employee resource groups
• Subsidized emergency childcare and Dependent Care FSA
• Company‑wide events and quarterly team‑building events
• Employee referral bonus program
• 401(k) match and shared‑ownership employee stock program
• Monthly transportation stipend

Pay

This non‑exempt position offers a salary range of $75,000–$85,000 with a target annual bonus of 7.5%.

Schedule

The role is expected to be in the office five days a week in a standard office setting. Employees use a PC and phone continuously throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

Working Conditions

The position involves regular lifting of up to 60 pounds, routine movement throughout common areas for “rounds,” and occasional coordination of event logistics and vendor interactions. The environment is collaborative, with an emphasis on in‑person interaction to foster creativity and innovation.