Facilities Specialist

About the role

We are seeking an energetic and detail-oriented Facilities Specialist to join our Workplace Operations team at our NYC Headquarters. In this hands-on role, you will be responsible for ensuring our 3rd and 4th-floor office spaces, conference rooms, and pantries are spotless, fully stocked, and seamlessly maintained throughout the day. You will play a crucial role in managing daily inventory, supporting corporate lunch and snack setups, receiving deliveries, and maintaining high standards across all employee workspaces.

Responsibilities

Facility Operations & Space Maintenance

• Morning & Evening Walkthroughs: Conduct daily opening and closing inspections across desks, phone booths, anchor points, and conference rooms to ensure strict workplace readiness and neatness.
• Floor & Pantry Maintenance: Maintain clean, organized, and functional pantry and communal areas on the 3rd and 4th floors throughout the day.
• Restroom Management: Oversee and execute regular restroom supply replenishment in the morning and evening.
• Waste Management: Perform regular garbage rotation and removal across the 3rd and 4th floors.

Food Service, Catering & Snack Operations

• Lunch Support: Coordinate catering setups and post-lunch consolidation.
• Snack & Beverage Management: Execute scheduled beverage replenishment throughout the day.
• Kitchen Maintenance: Manage 3rd-floor kitchen and pantry upkeep during peak hours.

Deliveries & Inventory Control

• Deliveries: Receive, process, and log incoming packages, shipments, and office supplies.
• Stocking & Supply Restock: Actively monitor stock levels and perform structured supply restocking across floors.

Event Setup & Clean Up

• Assist with preparation, setup, and breakdown of internal events, meetings, and company functions.
• Coordinate with vendors and staff to ensure spaces are reset following events.

Qualifications & Requirements

• Experience: 1–3 years of experience in facilities, workplace operations, corporate hospitality, or building operations.
• Communication & Teamwork: Ability to collaborate seamlessly with a multi-person facilities team.
• Attention to Detail: Pride in keeping physical spaces clean, organized, and inviting.
• Daily Operations: Comfortable walking, standing, bending, lifting, and moving supply boxes or food service carts throughout a shift.
• Reliability: Strong punctual work ethic to ensure opening/closing routines run without delay.

Benefits

• Comprehensive medical, dental and vision coverage effective on your first day of employment
• Flexible paid time off. No pre-determined limits on vacation time, plus 10 company holidays
• 401(k) and Roth 401(k) plans with an employer match (subject to annual limits & vesting)
• Tuition reimbursement program for eligible courses including language skills courses
• Paid parental leave, adoption and surrogacy reimbursement
• Free wellbeing support with the Calm app, Maven and EAP, and free long-term therapy & counselling assistance through Pathways
• Other work perks and benefits available based on final job location

Pay

The anticipated hiring base salary range for this role is: $39,000—$55,000 USD