Facilities Specialist

About the role

The Facilities Specialist supports Facilities Management in maintaining safe, efficient, and well-functioning facilities across all Friend Health and HRDI locations. This position reports to the Facilities Manager and serves as the primary field resource for facility operations by conducting routine maintenance, assessing repair needs, coordinating vendors and contractors, preparing scopes of work, monitoring projects, performing facility inspections, and ensuring that maintenance activities are completed efficiently and documented accurately.

Responsibilities

• Perform routine maintenance and minor repairs involving plumbing, electrical, carpentry, painting, flooring, furniture, and building systems.
• Conduct routine facility inspections to identify maintenance needs, safety hazards, and operational deficiencies.
• Respond to maintenance requests and emergency repair situations in a timely manner.
• Assist with facility moves, office reconfigurations, furniture installation, and equipment relocation.
• Maintain building appearance and functionality throughout all assigned locations.
• Evaluate facility repair requests and prepare written scopes of work for projects requiring outside contractors.
• Collect measurements, photographs, and other information necessary to obtain vendor quotations.
• Coordinate vendor site visits and assist with obtaining competitive bids in accordance with organizational procurement policies.
• Monitor contractor performance to ensure work is completed according to scope, schedule, budget, and quality expectations.
• Conduct project close-out inspections and identify punch-list items prior to final payment approval.
• Perform scheduled preventive maintenance inspections on building systems and equipment.
• Maintain accurate maintenance records, work orders, inspection reports, and project documentation.
• Update asset inventories and equipment records as assigned.
• Document completed repairs and project activities within established timeframes.
• Perform routine safety inspections and identify hazardous conditions.
• Communicate professionally with staff regarding maintenance requests and project updates.

Requirements

• GED or High School Diploma required, some college preferred.
• HVAC, Electrical and Plumbing certifications a plus.
• 3-5 years of equivalent work experience in a similar position.
• Ability to manage multiple projects simultaneously.
• Ability to work in a fast-paced environment.
• Strategic thinking and problem-solving abilities, with a focus on data-driven decision-making.
• Flexibility, adaptability, and a positive proactive approach to challenges.
• Knowledge of mechanical systems, electrical and plumbing principles required.
• Strong organizational skills, including detail orientation with strong follow-up and follow-through skills.
• Valid Drivers License Required.

Skills

The ideal candidate will have excellent communication and customer service skills, with the ability to work effectively in a team environment.

Benefits

Friend Health - HRDI is an equal opportunity employer and provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws.