Facilities Specialist Associate-TS/SCI with Polygraph

Join us as the friendly, organized, go-to person who keeps our office running smoothly and creates a great experience for everyone who walks through the door. You’ll blend customer service, operations support, and facilities coordination to help maintain a safe, polished, and welcoming workplace.

Responsibilities

• Support daily office operations and provide exceptional customer service while ensuring a safe, organized, and professional work environment.
• Serve as the first point of contact for visitors, clients, and team members.
• Professionally greet tenants and visitors.
• Assist with general office and administrative support.
• Monitor building entrances and security cameras.
• Prevent unauthorized access and discourage badge piggybacking.
• Issue visitor badges and coordinate credential verification with security personnel.
• Maintain accurate visitor logs.
• Report suspicious activity and safety threats to security officers promptly.
• Assist in communicating emergency alerts such as severe weather or active threats.
• Receive, sort, and distribute incoming mail and packages.
• Ensure deliveries are routed to the appropriate recipients.
• Order and restock office refreshments, paper products, and kitchenette supplies.
• Monitor inventory levels and anticipate supply needs.
• Maintain cleanliness and organization of supply closets and common areas.
• Keep printer stations stocked with paper and office materials.
• Conduct weekly inventory audits of office supplies and paper goods.
• Dispose of shredder bags and maintain office equipment areas.
• Escort vendors and visitors as required.
• Support facility operations and tenant needs.
• Perform monthly refrigerator and pantry cleanings.
• Maintain conference rooms by organizing furniture, stocking supplies, and tidying shared spaces.
• Clean whiteboards and empty trash as needed.

Requirements

• Bachelor of Arts or Bachelor of Science degree.
• 0+ years of related experience.
• Customer Service, Office Administration, Facilities Coordination, Security Awareness, Inventory Management.
• Strong organization, attention to detail, communication, teamwork, time management, and reliability skills.
• Must currently possess a Top Secret SCI + Polygraph clearance.
• US citizenship required.

Work Requirements

• Schedule: Monday–Friday, 8:00 AM–4:00 PM.
• Business casual attire required.
• Must be able to lift up to 50 pounds.
• No work authorized on Federal Holidays unless approved in writing.

Benefits

• Comprehensive medical, dental, and vision plans, some with Health Savings Accounts.
• 401(k) plan with company match (pre and post-tax contributions up to IRS annual limits).
• Paid time off including vacation, sick, personal time, holidays, parental, military, bereavement, and jury duty leave.
• Flexible work weeks where possible.
• Short and long-term disability benefits, life insurance, accidental death and dismemberment, personal accident, critical illness, and business travel and accident insurance.

Pay

The likely hourly rate for this position is between $29.01 - $39.25, depending on experience, geographic location, and possibly contractual requirements.

Schedule

• Scheduled Weekly Hours: 40
• Travel Required: Less than 10%
• Telecommuting Options: Onsite
• Work Location: USA VA Herndon