Facilities Services Coordinator

We need to output HTML fragment with sections: About the role? The posting includes description paragraphs. We need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections when there is real specific content. We need to parse content. First, we have description: "Facilities Management at the University of Virginia is looking for a Facilities Services Coordinator to help support the University's broader goals and initiatives by acting as a data steward within FM's specialized work order management system, ensuring accurate, timely records that keep facilities services running smoothly across Grounds. The ideal candidate brings strong attention to detail, sound judgment in resolving data discrepancies, and the ability to communicate clearly with maintenance and trades staff. Comfort navigating multiple systems and the ability to stay calm and organized during emergency events round out the role. This position offers the chance to be part of a data-driven, collaborative team that supports critical facilities operations. Facilities Management (FM) enables UVA's mission of instruction, research, patient care, and public service by caring for a portfolio of buildings, grounds, infrastructure, and utilities of nearly 20 million gross square feet. The Customer Support Center (CSC) responsibilities include data operations within key business systems, data quality assurance, data analysis to identify and resolve stalled work orders, and execution of business processes such as credit card and purchase order procurement. Position Summary This position coordinates data operations activities involving complex records, reporting requirements, and data maintenance processes within FM's specialized integrated workplace management system (IWMS/AiM). The Facilities Services Coordinator resolves work order-related data issues, identifies data quality concerns, and serves as a resource regarding work order data collection, validation, and record maintenance practices across a large, complex facilities portfolio." That's about the role. So we can put an

About the role

with paragraphs. Next, Responsibilities: bullet list under "Responsibilities". The posting lists responsibilities with bullet points starting with "Receives, classifies, and enters service requests..." etc. We'll create

• each. Next, Minimum Qualifications: Education and Experience. Also Preferred Qualifications: 3-5 years. Also Physical Demands. Also Position Type & Work Location, Work Shift Hours. Also Salary Range: $20.00 - $23.00, commensurate with experience. Since "commensurate with experience" is placeholder? It says salary range is given, but also says commensurate with experience. The rule: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. The posting does state Salary Range: $20.00 - $23.00, commensurate with experience. That's a specific range, though includes "commensurate with experience". It's still a range. Should we include Pay section? The rule says never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state a salary range, so we can include Pay section. However we must avoid filler like "commensurate with experience" as the only content. But we have actual numbers. So we can include Pay section with that range. Schedule: Work Shift Hours: Mon - Fri 8:00am - 5:00pm. That's specific. So we can include Schedule section. Benefits: The posting mentions "This is a non-exempt-level, benefited position. Learn more about UVA benefits." No specific benefits listed. That's vague. The rule: never create Benefits section unless posting actually states them. It mentions benefited position but no specifics. Likely we should not include Benefits section because no specific benefits listed. So omit. Qualifications: We have Minimum Qualifications and Preferred Qualifications. Could combine into Requirements? The headings allowed: Requirements, Qualifications, Skills. We need to decide. Probably we can have a Requirements section for minimum qualifications, and a Qualifications section for preferred qualifications. Or combine. The instruction: Prefer a few substantive sections over many thin ones. So maybe we have Requirements (includes education, experience, physical demands, position type, work location) and Qualifications (preferred). Skills maybe not explicitly listed; we have abilities like attention to detail, judgment, communication, navigating multiple systems, staying calm organized. Those could be Skills. But we could also put them under About the role. However we have a Skills heading allowed. Might be better to include Skills section for those abilities. Let's extract: - Attention to detail - Sound judgment in resolving data discrepancies - Ability to communicate clearly with maintenance and trades staff - Comfort navigating multiple systems - Ability to stay calm and organized during emergency events These are skills. Now Requirements: Education: High School Diploma or equivalent required. Experience: 1+ years of relevant experience required. Physical Demands: primarily sedentary, extensive desktop use, occasional travel. Position Type & Work Location: non-exempt-level, benefited position, based in Charlottesville, VA, must be performed fully on-site. Work Shift Hours: Mon-Fri 8am-5pm. We could also include Position Type & Work Location as part of Requirements. Qualifications (Preferred): 3-5 years of relevant experience strongly preferred. Now Pay: Salary Range: $20.00 - $23.00, commensurate with experience. Schedule: Work Shift Hours: Mon - Fri 8:00am - 5:00pm (already mentioned but we can put in Schedule section). We must avoid duplication. If we put Schedule section, we should not repeat in Requirements. But we can keep schedule only in Schedule section, and maybe mention work location in Requirements. Let's structure:

  About the role

  ... (the descriptive paragraphs)

  Responsibilities

  • Receives, classifies, and enters service requests in AiM, applying knowledge of UVA's property ID structure, work classification hierarchy, and customer accounts to initiate accurate data operations, including HSPP outage requests supporting UVA Medical Center.
  • Maintains work order and asset records in AiM in compliance with regulatory requirements and FM data standards, ensuring accurate property IDs, work classifications, and UNIFORMAT II building system codes.
  • Reviews and resolves stalled, misclassified, or incomplete work orders, and investigates open purchase orders in AiM, Workday, and Tableau to identify trends and prioritize resolution.
  • Serves as data liaison to FM maintenance and trades staff, communicating work order status, discrepancies, and priorities.
  • Coordinates facilities operations data entry and manages real-time communications via AiM, VEOCI, and Microsoft Teams during declared emergency events.
  • Additional duties as assigned.

  Requirements

  • Education: High School Diploma or equivalent required.
  • Experience: 1+ years of relevant experience required.
  • Physical Demands: Primarily sedentary role involving extensive use of desktop computers; occasional travel to attend meetings and programs may be required.
  • Position Type & Work Location: Non-exempt-level, benefited position based in Charlottesville, VA; must be performed fully on-site.

  Skills

  • Strong attention to detail.
  • Sound judgment in resolving data discrepancies.
  • Ability to communicate clearly with maintenance and trades staff.
  • Comfort navigating multiple systems.
  • Ability to stay calm and organized during emergency events.

  Qualifications

  • Preferred: 3‑5 years of relevant experience strongly preferred.

  Pay

  Salary Range: $20.00 - $23.00 per hour (commensurate with experience).

  Schedule

  Work Shift Hours: Monday – Friday, 8:00 am – 5:00 pm.

  We need to ensure we didn't include boilerplate like EEO, application instructions, etc. We removed those. Check for any repeated content: We included work shift hours in Schedule only, not in Requirements. Good. Check for any placeholder: Pay includes "commensurate with experience" but we also have actual range; it's okay. Check for Benefits: we omitted. Check for any other sections like "About the role" includes the description; we need to ensure we didn't miss any important info like the Customer Support Center responsibilities etc. That is included in About the role paragraphs. We should also include the bit about "Facilities Management (FM) enables UVA's mission..." etc. Already in About the role. Make sure we preserve all substantive information: The description about CSC responsibilities, Position Summary, etc. We included them in About the role paragraphs (we combined multiple paragraphs). Let's verify we didn't lose any specifics: Original About the role paragraph includes: - Facilities Management at the University of Virginia is looking for a Facilities Services Coordinator to help support the University's broader goals and initiatives by acting as a data steward within FM's specialized work order management system, ensuring accurate, timely records that keep facilities services running smoothly across Grounds. - The ideal candidate brings strong attention to detail, sound judgment in resolving data discrepancies, and the ability to communicate clearly with maintenance and trades staff. - Comfort navigating multiple systems and the ability to stay calm and organized during emergency events round out the role. - This position offers the chance to be part of a data-driven, collaborative team that supports critical facilities operations. - Facilities Management (FM) enables UVA's mission of instruction, research, patient care, and public service by caring for a portfolio of buildings, grounds, infrastructure, and utilities of nearly 20 million gross square feet. - The Customer Support Center (CSC) responsibilities include data operations within key business systems, data quality assurance, data analysis to identify and resolve stalled work orders, and execution of business processes such as credit card and purchase order procurement. - Position Summary This position coordinates data operations activities involving complex records, reporting requirements, and data maintenance processes within FM's specialized integrated workplace management system (IWMS/AiM). - The Facilities Services Coordinator resolves work order-related data issues, identifies data quality concerns, and serves as a resource regarding work order data collection, validation, and record maintenance practices across a large, complex facilities portfolio. We need to ensure all these points are present in our About the role paragraph(s). We can split into multiple

  tags for readability but must preserve info. Let's craft About the role with two paragraphs: Paragraph 1: Facilities Management at the University of Virginia is looking for a Facilities Services Coordinator to help support the University's broader goals and initiatives by acting as a data steward within FM's specialized work order management system, ensuring accurate, timely records that keep facilities services running smoothly across Grounds. The ideal candidate brings strong attention to detail, sound judgment in resolving data discrepancies, and the ability to communicate clearly with maintenance and trades staff. Comfort navigating multiple systems and the ability to stay calm and organized during emergency events round out the role. This position offers the chance to be part of a data-driven, collaborative team that supports critical facilities operations. Paragraph 2: Facilities Management (FM) enables UVA's mission of instruction, research, patient care, and public service by caring for a portfolio of buildings, grounds, infrastructure, and utilities of nearly 20 million gross square feet. The Customer Support Center (CSC) responsibilities include data operations within key business systems, data quality assurance, data analysis to identify and resolve stalled work orders, and execution of business processes such as credit card and purchase order procurement. Position Summary: This position coordinates data operations activities involving complex records, reporting requirements, and data maintenance processes within FM's specialized integrated workplace management system (IWMS/AiM). The Facilities Services Coordinator resolves work order-related data issues, identifies data quality concerns, and serves as a resource regarding work order data collection, validation, and record maintenance practices across a large, complex facilities portfolio. That covers all. Now ensure we didn't include any