Facilities Service Project Coordinator

About the role

Novonesis is seeking a Facilities Services Project Coordinator to ensure safe, efficient, and well‑maintained workplaces at its West Allis and New Berlin, WI sites. The role combines operational execution, project coordination, and stakeholder management to support site operations, improve the employee experience, and deliver small capital projects from concept through completion.

Responsibilities

• Coordinate contracted facility services including custodial, landscaping, and non‑production facility maintenance activities.
• Serve as the primary liaison between Novonesis and external service providers while maintaining strong relationships with internal customers.
• Monitor service performance, conduct audits, and resolve service‑related issues promptly and professionally.
• Manage work orders, preventive maintenance activities, and facility‑related repair needs through the CMMS system.
• Coordinate office moves, event‑setup support, and facility improvement activities in a cost‑effective and sustainable manner.
• Lead small capital investment projects through planning, budgeting, procurement, execution, start‑up, commissioning, and closeout.
• Establish and lead cross‑functional project teams while coordinating vendors, contractors, consultants, and engineering partners.
• Manage project risks, stakeholder communications, change‑management activities, and schedule performance.
• Monitor field execution to ensure adherence to safety requirements, quality standards, project scope, and timelines.

Requirements

• High school diploma (required).
• Minimum of three years of relevant experience in a continuous‑processing industrial or manufacturing environment with progressive responsibility.
• Experience coordinating maintenance, facility services, construction, or capital project activities.
• Working knowledge of maintenance and construction safety practices.
• Experience supporting or executing capital investment projects.
• Proficiency with Microsoft Office applications and business systems such as SAP, CMMS platforms, and MS Project.

Essential competencies

• Strong stakeholder management and customer‑service skills.
• Excellent written and verbal communication abilities.
• Ability to work independently while managing multiple priorities.
• Strong attention to detail and organizational skills.
• Demonstrated initiative, urgency, and problem‑solving capabilities.
• Effective collaboration and cross‑functional teamwork skills.
• Sound judgment and ability to handle confidential information with discretion.

Additional skills & interests (preferred)

• Relevant community‑college coursework in facilities management, maintenance, construction management, engineering technology, or a related discipline.
• Professional certifications related to facilities management, maintenance, project management, or construction.
• Experience working with external contractors and service providers.
• Knowledge of procurement and sourcing processes.
• Experience supporting GMP‑regulated manufacturing environments.
• Familiarity with risk‑management and change‑management methodologies.

Compensation & benefits

• Base salary: $75,000‑$85,000, based on experience.
• 401(k) with up to a 9% company contribution.
• Minimum of 3 weeks of vacation plus 12 holidays and 2 weeks of Wellness Time.
• Health, dental, vision, and life insurance.
• Healthcare savings account option.
• Employee assistance program.
• Parental leave.
• Tuition reimbursement.
• All benefits begin on the first day of employment.

Ways of working / working conditions

• Site‑based role requiring regular presence in manufacturing, maintenance, and industrial environments.
• Frequent movement throughout facilities, production areas, and project sites.
• Participation in field inspections and project monitoring activities.
• Ability to climb stairs, ladders, and access equipment or confined work areas as needed.
• Ability to operate around industrial equipment and machinery.
• Ability to lift up to 50 pounds when required.
• Exposure to manufacturing environments that may include noise, temperature variations, and active maintenance or construction activities.
• Flexibility to support facility issues, maintenance activities, and project milestones as business needs require.

Application deadline: September 30, 2026.