Facilities Project Coordinator

About the role

This position reports directly to the Facilities, Safety and Security Director under the Administrative Offices Division (this position is not a remote position) and provides professional support and expertise to the FSS Director in areas such as coordinating any assigned building repairs, upgrades, renovations, staff relocations, and any facilities related maintenance and special projects.

Responsibilities

• Work under minimum supervision to coordinate any assigned building repairs, upgrades, renovations, staff relocations, and facilities related maintenance and special projects.
• Respond to all maintenance and project requests, exercising professional judgment to evaluate and prioritize facility issues.
• Coordinate and facilitate the maintenance, modification, and repair of the department’s physical facilities.
• Collaborate with landlords, outside vendors, and business associates as assigned by the Facilities Director.
• Resolve facility-related complaints and work directly with Property Managers to resolve both short-term repairs and chronic, long-term issues.
• Perform periodic building and site inspections of DOR facilities statewide to identify deferred maintenance items, safety hazards, or security vulnerabilities.
• Ensure all facilities remain in safe, functionally operational condition, integrating ADA evaluations into the inspection process and coordinating quarterly inspections with Office Managers.
• Partner with landlords of leased facilities to ensure maintenance contracts and services adhere to lease terms and conditions.
• Manage project resources and performance for facility improvement projects, adhering to budget estimates and overseeing vendor payments.
• Manage all written correspondence regarding facility matters, including contracts, project updates, and Requests for Information (RFIs).
• Provide expertise on efficient workspace layouts, productivity enhancements, workflow standardization, interior finishes, and comprehensive project management.
• Ensure strict adherence to safety procedures and regulatory requirements.
• Identify long- and short-term trends in agency facilities and provide critical data regarding facility needs, including building repairs, infrastructure upgrades, renovations, staff relocations, building security, and special projects.

Requirements

• Experience in facilities management, project management, or property management, or a combination of relevant education and experience equal to six (6) years.
• Experience in planning and coordination of new building projects, remodel projects, and office moves within state rules and regulations.
• Experience using software such as Visio, MS Office, and Google Suite, emails, and calendars to document and track activities.
• Experience in creating or implementing facility standards, policies, and procedures.
• Demonstrate ability to multi-task and organize and facilitate groups.
• Proven ability to work independently and accept supervision.
• Demonstrated analytical skills and attention to detail.
• Proven experience in problem-solving and troubleshooting.

Qualifications

• Minimum Qualifications: Six (6) years of relevant experience in facilities management, project management, or property management.
• Education and Experience: A combination of related education in Facilities Planning and Management, Project Management, Risk Management, or a closely related field as determined by the Department and/or relevant experience in facilities management, project management, or property management equal to six (6) years.

Skills

• Experience in planning and coordination of new building projects, remodel projects, and office moves within state rules and regulations.
• Experience using software such as Visio, MS Office, and Google Suite, emails, and calendars to document and track activities.
• Experience in creating or implementing facility standards, policies, and procedures.
• Demonstrate ability to multi-task and the ability to organize and facilitate groups.
• Proven ability to work independently and get assigned duties accomplished within the specified timeframes.
• Ability to work in a flexible environment requiring constant change and accountability.
• Proven ability to work independently and accept supervision.
• Demonstrated analytical skills, and attention to detail.
• Proven experience in problem solving/troubleshooting.

Conditions of Employment

• Must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations.
• Must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy.
• Final candidates must complete a successful background investigation and reference check prior to appointment.
• Certain positions based on duties may require scheduled background investigations.