Facilities Project Manager

Roles and Responsibilities

The Facilities Project Manager plays a central role in the planning, execution, and oversight of facility improvement projects across DYCD-supported sites. This includes managing capital upgrades, coordinating large-scale repairs, developing timelines, monitoring vendor performance, and ensuring that projects align with operational needs and compliance requirements. The ideal candidate is proactive, detail-oriented, and experienced in managing multiple facilities projects from initiation through completion.

Key Responsibilities

• Project Management and Oversight
• Oversee the planning and execution of facility renovation, repair, and improvement projects across DYCD program sites.
• Develop project scopes, schedules, and budgets in coordination with internal teams, property owners (e.g., NYCHA), and external partners.
• Manage multiple ongoing projects while prioritizing urgent repair needs and long-term capital work.
• Track project milestones and ensure projects are delivered on time and within budget and scope.
• Maintain comprehensive project documentation, including progress reports, approvals, permits, and close-out materials.
• Vendor and Contractor Coordination
• Procure and manage third-party vendors, contractors, and consultants for various facility-related services.
• Review and approve proposals, cost estimates, invoices, and change orders in collaboration with Facilities team.
• Ensure vendors meet contract requirements, quality standards, and deadlines.
• Conduct regular site visits to monitor progress and resolve on-site issues.
• Collaboration and Stakeholder Communication
• Collaborate with DYCD program teams, community-based organizations (CBOs), NYCHA representatives, and City agencies to assess needs and prioritize projects.
• Serve as a technical resource for CBOs and center staff, offering guidance on facility conditions and project planning.
• Cookordinate with the Community Liaison of Facilities to ensure alignment between ticketing data (ServiceNow) and broader project priorities.
• Provide regular updates and briefings to DYCD leadership and stakeholders on project status, risks, and next steps.
• Compliance, Budget, and Reporting
• Ensure all projects comply with City, State, and Federal regulations, including safety, ADA, and procurement requirements.
• Support budget planning and allocation of funds for facility projects.
• Track expenditures and assist with reporting and documentation where required.
• Identify opportunities for process improvements and efficiencies in project delivery.

Community Coordinator

• Minimum Qualifications
• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above;
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above;
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
• Preferred Skills
• Bachelor’s degree in Business Management, Construction Management, Architecture, Engineering, Facilities Management, or a related field (or equivalent work experience).
• 1-3 years of project management experience in facilities, construction projects, preferably within a public or nonprofit setting.
• Strong knowledge of construction processes, building systems, and facility operations.
• Proven ability to manage vendors, contracts, and project budgets.
• Excellent organizational, analytical, and communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Project) and familiarity with project tracking tools knowledge of ServiceNow is a plus.
• Familiarity with NYC building codes, DOB, DCAS, or NYCHA processes is preferred.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.