Facilities Planning & Capital Projects Student Assistant (Solano Campus)

About the role

The Facilities Planning & Capital Projects Student Assistant position supports the Facilities Management Department at the Cal Poly Maritime Academy's Solano Campus. The position offers hands-on experience in planning, analytical, and operational functions, aligning with the academy's mission and the Cal Poly Learn by Doing philosophy.

Job Duties

• Administrative Support: Filing and organizing project documents, maintaining digital records and project databases, preparing meeting agendas and taking meeting notes, assisting with correspondence and communications, maintaining logs of tasks accomplished, project updates, pending action items, and other relevant information.

• Project Support: Updating project management software and spreadsheets, gathering data for project reports and presentations, supporting project coordination activities, documenting observations during project site visits, tracking project progress, and assisting with project-related field activities.

• Campus Planning and Space Support: Conducting research on facilities, space utilization, and campus needs, collecting, analyzing, and maintaining data related to building usage, space inventories, and infrastructure, surveying and reporting the condition of campus spaces, assisting with space assessments, documenting facility conditions, creating maps, charts, reports, and other documentation to support planning studies and projects.

• Facilities Support: Assisting with building preparation for moves, renovations, events, or occupancy changes, moving, organizing, and storing equipment and materials as needed, inventorying room furnishings, equipment, and other campus assets, updating inventory records and reporting discrepancies, performing routine service calls and responding to basic facilities-related requests.

• Technical Tasks (Depending On Skills): Working with AutoCAD, Revit, GIS, or other design software, creating project dashboards and data visualizations, assisting with sustainability, energy, or facilities assessments.

Qualifications

• Undergraduates must be in good academic standing (minimum cumulative GPA of 2.5 and for each semester while employed).

• Must have availability to work a varied work schedule.

• Must be able to lift, carry, push, pull 30 pounds regularly/occasionally.

• Must be able to ascend and descend stairs (three (3) flights of stairs).

• Ability to work in a diverse environment with college students, parents, guardians, and guests.

• Self-motivated and able to work independently with nominal supervision.

• Excellent time management, communication, administrative, organizational, and customer service skills.

• Ability to respond to safety and emergency situations.

• Maintain confidentiality.

• Proficient use of basic computer applications.

• Understand and support the University Housing Services Mission, Goals, and Values.

• Available days, nights, weekends, and holidays as scheduled.