Facilities Operations Coordinator
Canisius University · Buffalo, NY · 3 wk ago
Management$25.65/hrFull-time
We need to output HTML fragment with sections: About the role? Actually we have "Why Join Canisius University" and "What We Offer". Also "Your Role As Facilities Operations Coordinator" includes description. Then "Key Responsibilities". Then "Qualifications". Also "Pay" and "Schedule" are given in the top: Schedule: M-F, 8:30am-4:30pm; Pay: $25.65 per hour. Also "Location" maybe not needed as heading? The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat the job title as a heading. Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them actually states them. Prefer a few substantive sections over many thin ones.
Thus we need sections: maybe "About the role" (the description under "Your Role As Facilities Operations Coordinator"), "Responsibilities" (Key Responsibilities), "Qualifications" (Qualifications), "Benefits" (What We Offer), "Pay" (Pay), "Schedule" (Schedule). Also maybe "Location"? Not required heading; could be in a short paragraph.
We must not include application instructions, EEO, etc. Also remove duplicated lines like "Why Join Canisius University" maybe we can incorporate into About the role? Actually "Why Join Canisius University" is more about the university; could be part of About the role? But we have a separate "What We Offer" for benefits. The "Why Join..." includes mission statement etc. Could be part of About the role? But we can treat it as part of About the role (description). However we need to preserve all substantive info. So we need to include that mission statement etc somewhere. Could be in a
under About the role.
We must not repeat job title as heading. So no
Facilities Operations Coordinator
. Use headings for sections.
We need to output only HTML fragment, no /, no markdown fences.
Let's extract content.
From posting:
- Location: Facilities Management (maybe not needed)
- Schedule: M-F, 8:30am-4:30pm
- Pay: $25.65 per hour
- Position Type: Full-Time (maybe not needed as heading; could be in a short p)
- Why Join Canisius University: paragraph about university serving 2,500 students, Catholic Jesuit, values, equal opportunity employer.
- What We Offer: bullet list with salary (already given), Comprehensive Insurance Benefits, 403(b) with Company Contribution, Paid Time Off, Tuition Benefits. Also note about compensation estimate.
- Your Role As Facilities Operations Coordinator: paragraph about overseeing day-to-day physical plant operations, master budget administration, external vendor partnerships, Jesuit values, ideal candidate combine fiscal responsibility etc.
- Key Responsibilities: list with subheadings: Budget Management & Financial Monitoring, Vendor Relations & Contract Management, Operational Coordination & Campus Support. Each has bullet points.
- Qualifications: sections: What You Need to Succeed: KNOWLEDGE, Skills & Abilities (Technical Skills list), Education & CERTIFICATIONS, Experience (Fiscal Insight, Vendor Operations). Also maybe "Eligible to work in the United States." etc.
We need to format as - for any list of duties/requirements/benefits. For prose use
.
We need to decide sections.
Potential sections:
About the role
- include Why Join Canisius University paragraph + Your Role As Facilities Operations Coordinator paragraph (maybe combine). Could also include location, schedule, pay? But schedule and pay have dedicated sections.
Better: About the role: description of role and university mission.
Responsibilities
- list of duties (Key Responsibilities). Could flatten bullet points.
Qualifications
- list of requirements (knowledge, skills, education, experience).
Benefits
- list from What We Offer (excluding salary maybe but we have Pay section). Could include insurance, 403(b), PTO, tuition benefits.
Pay
- $25.65 per hour
Schedule
- M-F, 8:30am-4:30pm
We might also include Position Type full-time maybe in a short p under About the role or separate? Not required heading; could be in About the role paragraph.
We must not include filler like "commensurate with experience". Not present.
We must not include duplicated lines. Ensure we don't repeat salary in Benefits if we have Pay section; but we could still include salary in Benefits but that would duplicate. Better to keep Pay separate and not repeat salary in Benefits.
Now we need to preserve all substantive information. Let's extract details.
From Why Join Canisius University:
"Canisius University serves approximately 2,500 undergraduate and graduate students. As a Catholic and Jesuit University, Canisius has its foundation in the fundamental values of academic excellence, leadership, faith and social justice. Canisius is committed to educating and preparing men and women to become leaders in their professions and their communities, and in service to humanity. The University is an equal opportunity employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students."
We need to keep that.
From Your Role As Facilities Operations Coordinator:
"Canisius University seeks an experienced and organized Facilities Operations Coordinator to oversee day-to-day physical plant operations, master budget administration, and external vendor partnerships across campus. Rooted in our Jesuit values of service and community stewardship, this role ensures university facilities operate smoothly, efficiently, and within financial targets. The ideal candidate will combine strong fiscal responsibility—managing both operating and capital development budgets—with active project oversight and robust vendor management."
We keep that.
Now Key Responsibilities:
Budget Management & Financial Monitoring:
- Direct the formulation, review, and execution of the Facilities Management annual operating budget.
- Participate in the multi-year Capital planning process, collaborating with campus leaders to identify, estimate, and prioritize capital improvement projects.
- Monitor monthly expenditures against operational and capital budgets, perform variance analyses, and produce financial reports for university leadership.
- Process purchase orders, approve service invoices, track change orders, and maintain accurate ledger documentation for all facility-related accounts.
- Forecast long-term renewal needs and maintain reserve planning models for major infrastructure assets (HVAC, roofs, paving, building envelopes).
Vendor Relations & Contract Management:
- Serve as the primary university liaison for third-party facility service providers, including HVAC technicians, electrical contractors, custodial teams, security systems, and waste management.
- Participate in Request for Proposals (RFPs), build scopes of work (SOWs), and lead bidding in alignment with university procurement guidelines.
- Establish key performance indicators (KPIs) to audit vendor work quality, ensure Service Level Agreement (SLA) compliance, and resolve contract disputes promptly.
- Onboard new contractors, ensuring compliance with institutional safety policies, campus access protocols, and insurance/licensing requirements.
Operational Coordination & Campus Support:
- Coordinate and monitor routine preventative maintenance schedules, facility work orders, and emergency repairs across campus academic, residential, and administrative buildings.
- Collaborate with Event Services, Athletics, and Student Affairs to provide operational support for campus events, setups, and seasonal transitions.
- Maintain facility management software (CMMS) to track work orders, inventory, and lifecycle logs.
- Perform and manage department accounts payable and receivable functions, including the preparation of I-Documents, Procard, and purchase orders.
- Implement, interpret, and review bargaining unit employees’ contracts.
- Organize and file office documents and records
- Oversee work-study and summer grounds students hiring process.
- Assist in campus sustainability initiatives, energy management tracking, and compliance with local, state, and environmental safety regulations.
- Perform tasks, duties, and special projects assigned.
Note: there is a line "Organize and file office documents and records" then newline then "Oversee work-study...". We'll keep as separate bullet.
Now Qualifications:
What You Need to Succeed: KNOWLEDGE, Skills & Abilities
Technical Skills: Proficiency with Work Order/CMMS systems, ERP finance modules (e.g., Ellucian Banner, Workday), and advanced Microsoft Excel skills (pivot tables, modeling, forecasting).
Computer proficiency with Microsoft Word, Excel, and the ability to learn additional programs.
Strong verbal and written communication skills with the ability to collaborate effectively with faculty, staff, students, and external contractors.
Ability to work occasionally during off-hours, including weekends.
Commitment to the Jesuit mission and tradition of Canisius University.
Eligible to work in the United States.
Education & CERTIFICATIONS
Bachelor’s degree in Facilities Management, Business Management, Construction Management, Finance, or a related field (or equivalent combination of education and direct professional experience).
Experience
2 or more years of progressive experience in facilities operations, physical plant management, or capital project coordination.
Fiscal Insight: Proven experience building operating budgets, managing multi-year capital projects, and performing financial forecasting and ledger reconciliations.
Vendor Operations: Background drafting RFPs, negotiating contracts, and holding external trade contractors accountable to quality standards.
Now Benefits:
What We Offer:
✅ Salary: $25.65 per hour* (but we have Pay section)
✅ Comprehensive Insurance Benefits – Health, Dental, Vision, Life and Long-Term Disability available the first of the month after the employee’s date of hire
✅ 403(b) with Company Contribution – Plan for your future with confidence – contribution from the university is available after one year of employment
✅ Paid Time Off – Includes vacation time, personal time, sick time, and paid holidays
✅ Tuition Benefits – Available for full-time employees and their qualified dependents
Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate’s compensation package for this position will be provided during the interview process.
We need to keep all substantive info. The note about compensation estimate is maybe not needed for Benefits but could be included as a note under Pay? But we can keep it as a short p under Benefits maybe. However the instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state benefits, so we can have Benefits section. The note about compensation estimate is part of the compensation info; we could include it under Pay section as a note. But we already have Pay: $25.65 per hour. The note says it's a good faith estimate; we could include that as a under Pay.
Now Schedule: M-F, 8:30am-4:30pm.
Location: Facilities Management (maybe we can include in About the role as a short p). Not required heading.
Position Type: Full-Time (maybe include in About the role).
Now we need to avoid duplication: Salary appears both in Benefits and Pay. We'll keep Pay section with salary and note; Benefits section will exclude salary line.
Now we need to ensure we don't include boilerplate like EEO, equal opportunity, etc. The Why Join paragraph includes equal opportunity employer statement. That is EEO boiler
for prose. Do NOT repeat the job title as a heading. Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them actually states them. Prefer a few substantive sections over many thin ones. Thus we need sections: maybe "About the role" (the description under "Your Role As Facilities Operations Coordinator"), "Responsibilities" (Key Responsibilities), "Qualifications" (Qualifications), "Benefits" (What We Offer), "Pay" (Pay), "Schedule" (Schedule). Also maybe "Location"? Not required heading; could be in a short paragraph. We must not include application instructions, EEO, etc. Also remove duplicated lines like "Why Join Canisius University" maybe we can incorporate into About the role? Actually "Why Join Canisius University" is more about the university; could be part of About the role? But we have a separate "What We Offer" for benefits. The "Why Join..." includes mission statement etc. Could be part of About the role? But we can treat it as part of About the role (description). However we need to preserve all substantive info. So we need to include that mission statement etc somewhere. Could be in a
under About the role. We must not repeat job title as heading. So no
Facilities Operations Coordinator
. Use headings for sections. We need to output only HTML fragment, no /, no markdown fences. Let's extract content. From posting: - Location: Facilities Management (maybe not needed) - Schedule: M-F, 8:30am-4:30pm - Pay: $25.65 per hour - Position Type: Full-Time (maybe not needed as heading; could be in a short p) - Why Join Canisius University: paragraph about university serving 2,500 students, Catholic Jesuit, values, equal opportunity employer. - What We Offer: bullet list with salary (already given), Comprehensive Insurance Benefits, 403(b) with Company Contribution, Paid Time Off, Tuition Benefits. Also note about compensation estimate. - Your Role As Facilities Operations Coordinator: paragraph about overseeing day-to-day physical plant operations, master budget administration, external vendor partnerships, Jesuit values, ideal candidate combine fiscal responsibility etc. - Key Responsibilities: list with subheadings: Budget Management & Financial Monitoring, Vendor Relations & Contract Management, Operational Coordination & Campus Support. Each has bullet points. - Qualifications: sections: What You Need to Succeed: KNOWLEDGE, Skills & Abilities (Technical Skills list), Education & CERTIFICATIONS, Experience (Fiscal Insight, Vendor Operations). Also maybe "Eligible to work in the United States." etc. We need to format as- for any list of duties/requirements/benefits. For prose use
. We need to decide sections. Potential sections:
About the role
- include Why Join Canisius University paragraph + Your Role As Facilities Operations Coordinator paragraph (maybe combine). Could also include location, schedule, pay? But schedule and pay have dedicated sections. Better: About the role: description of role and university mission.Responsibilities
- list of duties (Key Responsibilities). Could flatten bullet points.Qualifications
- list of requirements (knowledge, skills, education, experience).Benefits
- list from What We Offer (excluding salary maybe but we have Pay section). Could include insurance, 403(b), PTO, tuition benefits.Pay
-$25.65 per hour
Schedule
-M-F, 8:30am-4:30pm
We might also include Position Type full-time maybe in a short p under About the role or separate? Not required heading; could be in About the role paragraph. We must not include filler like "commensurate with experience". Not present. We must not include duplicated lines. Ensure we don't repeat salary in Benefits if we have Pay section; but we could still include salary in Benefits but that would duplicate. Better to keep Pay separate and not repeat salary in Benefits. Now we need to preserve all substantive information. Let's extract details. From Why Join Canisius University: "Canisius University serves approximately 2,500 undergraduate and graduate students. As a Catholic and Jesuit University, Canisius has its foundation in the fundamental values of academic excellence, leadership, faith and social justice. Canisius is committed to educating and preparing men and women to become leaders in their professions and their communities, and in service to humanity. The University is an equal opportunity employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students." We need to keep that. From Your Role As Facilities Operations Coordinator: "Canisius University seeks an experienced and organized Facilities Operations Coordinator to oversee day-to-day physical plant operations, master budget administration, and external vendor partnerships across campus. Rooted in our Jesuit values of service and community stewardship, this role ensures university facilities operate smoothly, efficiently, and within financial targets. The ideal candidate will combine strong fiscal responsibility—managing both operating and capital development budgets—with active project oversight and robust vendor management." We keep that. Now Key Responsibilities: Budget Management & Financial Monitoring: - Direct the formulation, review, and execution of the Facilities Management annual operating budget. - Participate in the multi-year Capital planning process, collaborating with campus leaders to identify, estimate, and prioritize capital improvement projects. - Monitor monthly expenditures against operational and capital budgets, perform variance analyses, and produce financial reports for university leadership. - Process purchase orders, approve service invoices, track change orders, and maintain accurate ledger documentation for all facility-related accounts. - Forecast long-term renewal needs and maintain reserve planning models for major infrastructure assets (HVAC, roofs, paving, building envelopes). Vendor Relations & Contract Management: - Serve as the primary university liaison for third-party facility service providers, including HVAC technicians, electrical contractors, custodial teams, security systems, and waste management. - Participate in Request for Proposals (RFPs), build scopes of work (SOWs), and lead bidding in alignment with university procurement guidelines. - Establish key performance indicators (KPIs) to audit vendor work quality, ensure Service Level Agreement (SLA) compliance, and resolve contract disputes promptly. - Onboard new contractors, ensuring compliance with institutional safety policies, campus access protocols, and insurance/licensing requirements. Operational Coordination & Campus Support: - Coordinate and monitor routine preventative maintenance schedules, facility work orders, and emergency repairs across campus academic, residential, and administrative buildings. - Collaborate with Event Services, Athletics, and Student Affairs to provide operational support for campus events, setups, and seasonal transitions. - Maintain facility management software (CMMS) to track work orders, inventory, and lifecycle logs. - Perform and manage department accounts payable and receivable functions, including the preparation of I-Documents, Procard, and purchase orders. - Implement, interpret, and review bargaining unit employees’ contracts. - Organize and file office documents and records - Oversee work-study and summer grounds students hiring process. - Assist in campus sustainability initiatives, energy management tracking, and compliance with local, state, and environmental safety regulations. - Perform tasks, duties, and special projects assigned. Note: there is a line "Organize and file office documents and records" then newline then "Oversee work-study...". We'll keep as separate bullet. Now Qualifications: What You Need to Succeed: KNOWLEDGE, Skills & Abilities Technical Skills: Proficiency with Work Order/CMMS systems, ERP finance modules (e.g., Ellucian Banner, Workday), and advanced Microsoft Excel skills (pivot tables, modeling, forecasting). Computer proficiency with Microsoft Word, Excel, and the ability to learn additional programs. Strong verbal and written communication skills with the ability to collaborate effectively with faculty, staff, students, and external contractors. Ability to work occasionally during off-hours, including weekends. Commitment to the Jesuit mission and tradition of Canisius University. Eligible to work in the United States. Education & CERTIFICATIONS Bachelor’s degree in Facilities Management, Business Management, Construction Management, Finance, or a related field (or equivalent combination of education and direct professional experience). Experience 2 or more years of progressive experience in facilities operations, physical plant management, or capital project coordination. Fiscal Insight: Proven experience building operating budgets, managing multi-year capital projects, and performing financial forecasting and ledger reconciliations. Vendor Operations: Background drafting RFPs, negotiating contracts, and holding external trade contractors accountable to quality standards. Now Benefits: What We Offer: ✅ Salary: $25.65 per hour* (but we have Pay section) ✅ Comprehensive Insurance Benefits – Health, Dental, Vision, Life and Long-Term Disability available the first of the month after the employee’s date of hire ✅ 403(b) with Company Contribution – Plan for your future with confidence – contribution from the university is available after one year of employment ✅ Paid Time Off – Includes vacation time, personal time, sick time, and paid holidays ✅ Tuition Benefits – Available for full-time employees and their qualified dependents Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate’s compensation package for this position will be provided during the interview process. We need to keep all substantive info. The note about compensation estimate is maybe not needed for Benefits but could be included as a note under Pay? But we can keep it as a short p under Benefits maybe. However the instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state benefits, so we can have Benefits section. The note about compensation estimate is part of the compensation info; we could include it under Pay section as a note. But we already have Pay: $25.65 per hour. The note says it's a good faith estimate; we could include that as aunder Pay. Now Schedule: M-F, 8:30am-4:30pm. Location: Facilities Management (maybe we can include in About the role as a short p). Not required heading. Position Type: Full-Time (maybe include in About the role). Now we need to avoid duplication: Salary appears both in Benefits and Pay. We'll keep Pay section with salary and note; Benefits section will exclude salary line. Now we need to ensure we don't include boilerplate like EEO, equal opportunity, etc. The Why Join paragraph includes equal opportunity employer statement. That is EEO boiler