Facilities - Manager Facilities (Irvine, CA)

About the role

As the Facilities Manager, you will play a key role in maintaining a safe, efficient, and welcoming workplace. You will oversee day-to-day facility operations, building maintenance, safety, security, vendor relationships, and employee event coordination. This role is ideal for a proactive, highly organized problem-solver who takes ownership, builds strong relationships, and enjoys creating a great workplace experience for employees.

Responsibilities

• Facility & Building Operations
  • Oversee day-to-day facility operations, ensuring the workplace is safe, functional, clean, and well-maintained.
  • Manage building systems, including HVAC, utilities, equipment, landscaping, and general maintenance.
  • Coordinate repairs, maintenance requests, tenant improvements, and preventative maintenance programs.
  • Maintain accurate records of facility conditions, equipment, repairs, warranties, and service agreements.
  • Ensure adequate inventory of facility supplies, equipment, and materials.
• Vendor & Budget Management
  • Manage relationships with contractors, service providers, and facility vendors.
  • Solicit and evaluate bids, coordinate vendor work, and ensure services are completed on time and within budget.
  • Manage facility budgets, monitor expenses, and identify opportunities for cost savings and operational efficiencies.
  • Review facility costs, operational data, and performance metrics to measure progress against goals.
• Safety, Security & Risk Management
  • Oversee workplace safety, security, risk management, and environmental health and safety programs.
  • Ensure compliance with applicable OSHA and other regulatory requirements.
  • Maintain emergency response, fire evacuation, and disaster preparedness plans.
  • Serve as the Facility Emergency Response Coordinator.
  • Coordinate hazardous waste disposal and maintain required regulatory and insurance documentation.
  • Coordinate required inspections and ensure follow-up actions are completed.
• Employee Events & Workplace Experience
  • Coordinate and support employee events, meetings, and workplace activities from planning through execution.
  • Manage event logistics, including space planning, room setup, catering, supplies, vendors, and day-of coordination.
  • Partner with HR and internal teams to plan and execute employee engagement activities and company events.
  • Help create a welcoming, organized, and engaging workplace experience for employees and guests.
• Service & Stakeholder Support
  • Serve as a key point of contact for facility-related needs and requests across the organization.
  • Build strong relationships with employees, leaders, vendors, contractors, and external partners.
  • Respond quickly and effectively to facility issues, changing priorities, and urgent situations.
  • Proactively identify opportunities to improve the workplace, facility operations, and employee experience.
  • Perform other duties as assigned.

Requirements

• Proven experience in facility management, workplace operations, building management, or a related field.
• Working knowledge of building systems, including HVAC, electrical, plumbing, and general maintenance.
• Experience managing vendors, contractors, budgets, and service agreements.
• Strong organizational and project management skills, with the ability to coordinate multiple priorities and events simultaneously.
• Knowledge of OSHA, environmental health and safety, emergency preparedness, and workplace safety requirements.
• Strong communication and interpersonal skills with the ability to work effectively with employees, leaders, vendors, and external partners.
• Self-starter with strong attention to detail, sound judgment, and a service-oriented approach.
• Ability to work independently, solve problems proactively, and adapt to changing priorities.

Pay

The good faith base salary range for this role at the time of posting and hire is $110,000 – $140,000 per year. Actual compensation offered will be determined based on a number of factors, including but not limited to a candidate’s qualifications, skills, competencies, experience, and geographic location. In addition to base salary, this position is eligible for an annual performance bonus.

Benefits

• Medical, dental, and vision insurance.
• Auction.com contributes an amount equal to 25% of your eligible contributions in our 401k plan.
• Paid Time Off (PTO), including 12 paid holidays.

The availability and value of benefits may vary and are subject to the terms and conditions of the applicable plan documents.