Facilities Manager

Position Overview

We are looking for a proactive Facilities Manager to work directly alongside the Operations Manager in overseeing the day-to-day maintenance, repair, and operational functionality of our medical offices and facilities. This role requires strong organizational and problem-solving skills, along with practical experience in building systems, HVAC coordination, general maintenance, and vendor management.

Key Responsibilities

• Work directly alongside the Operations Manager to support facility operations and organizational initiatives
• Oversee daily facilities operations across multiple practice locations
• Coordinate and manage building maintenance, repairs, and preventative maintenance schedules
• Aid with hands-on repairs and maintenance tasks as needed
• Serve as the primary liaison with landlords, property management companies, contractors, and service vendors
• Manage facility-related vendor contracts including HVAC, plumbing, electrical, cleaning services, waste management, security systems, and general maintenance providers
• Maintain compliance with safety regulations, building codes, and operational standards
• Track maintenance requests, vendor performance, and service records in an organized and timely manner
• Manage facility supplies, tools, and maintenance inventory
• Absorb supplies and materials between locations as needed
• Travel between Nassau and Suffolk County offices to support operational and facility needs
• Collaborate with leadership, staff, and the Operations Manager to ensure all locations remain safe, functional, and operating efficiently

Qualifications

• Experience in facilities management, building maintenance, or property operations preferred
• Knowledge of HVAC systems, building systems, and general maintenance practices
• Strong troubleshooting and problem-solving abilities
• Comfortable performing physical work including lifting, moving equipment, and hands-on repairs
• Ability to manage multiple priorities and work independently
• Strong communication and organizational skills
• Experience coordinating vendors and contractors preferred
• Basic knowledge of electrical, plumbing, carpentry, or mechanical systems is a plus
• Valid driver’s license and reliable transportation required