Facilities Manager

Essential Functions and Responsibilities

• Monitor and supervise the Program by being active on the floor, ensuring smooth daily operations.
• Conduct weekly group therapy sessions.
• Be readily available to support floor staff, assist with shift coverage and breaks, and foster a collaborative team environment.
• Aid in staff training and onboarding new hires, ensuring they are well-integrated into the team.
• Manage program scheduling, ensuring smooth coordination of activities and staff shifts.
• Ensure staff compliance with company portals, policies, and procedures.
• Take and distribute minutes for staff and program meetings.
• Regularly review and audit shift notes for accuracy and compliance.
• Aid in ADP and payroll processing to ensure accurate timekeeping.
• Directly manage Housekeeper and Behavioral Technicians.
• Assist in leading staff meetings for all shifts and participate in weekly Treatment Team meetings.
• Perform daily chart reviews to ensure group sessions are properly documented and being entered into the client’s electronic medical record in a timely fashion.
• Oversee and manage the day-to-day facilities duties, including walking the facility daily and completing daily checklists (delegates to floor staff on weekends).
• Ensure the facility is safe and clean and “photo shoot” ready for clients.
• Manage facilities related vendors and/or repairs that are not provided by the Regional Property Manager or property owner.
• Schedule all facilities/property maintenance (cleaning of gutters, painting of walls, hydro-flushing of drains, etc. as needed).
• Complete various tasks related to facility and client operations such as vehicle maintenance/gas, mail, inventory, petty cash, outings, etc.
• Oversee housekeeping operations to ensure cleanliness and maintenance.
• Collaborate with the chef as needed to support kitchen operations and meal planning.
• Ensure compliance with all CARF and DSS standards.
• Ensure that clients complete surveys upon admission, throughout their stay and upon discharge as well as having employees complete surveys at a minimum of twice per year.
• Maintain current Group Home Administrator certification and/or other certifications as may be required.
• Complete monthly health & safety inspections, document findings, and submit reports to the company compliance consultant.
• Conduct drills with proper documentation.
• Review psychiatric and therapy invoices against KIPU notes to ensure notes are completed the same day prior to submitting them for payment to E.D.
• Oversee facility tracking and invoice systems; review and provide updates to the Regional Property Manager.

Other Duties

• Perform additional duties as assigned by Executive Director.

Pay

$70,000.00 To $80,000.00 Annually

Required Competencies

• DEPENDABILITY: Employee can be counted on to complete assigned tasks in a timely manner with little supervision. Accepts responsibility when necessary to see that the job gets done.
• ATTITUDE: Demonstrates a cooperative, positive, and enthusiastic attitude toward fellow employees, clients, and visitors. Maintains a professional, calm, and positive attitude in challenging situations and is helpful and courteous to all.
• ATTENDANCE AND PUNCTUALITY: Is prompt and on time for work, assignments and meetings.
• QUANTITY AND QUALITY OF WORK: Cares about the quality and accuracy of work being produced. Accepts responsibility for completing job tasks. Uses time productively and efficiently.
• CONFIDENTIALITY: Knows and follows confidentiality practices on a daily basis.
• COMMUNICATION SKILLS: Is effective in written and oral expression. Demonstrates proper telephone etiquette and able to communicate easily with clients, parents, referral sources, and visitors in an appropriate manner. Relates to clients and co-workers in a respectful and professional manner.
• CONDUCT: Conducts oneself in a manner consistent with the organization’s code of ethics and the profession’s code of conduct. Demonstrates and models professionalism.
• FLEXIBILITY: Responds well to changing situations or routines. Handles crisis calmly and professionally.
• JUDGEMENT: Able to exercise good judgment and discretion.

Education and Experience

• Required: Group Home Administrator Certification.
• First aid and CPR certification.
• Current driver’s license with an approved DMV report.
• At least two (2) years’ experience managing subordinate team members.
• Excellent verbal and written communication skills and the ability to establish rapport with a diverse range of individuals.
• Basic computer skills (word processing, spreadsheets, email, calendar, slide presentations, Internet, and EMR such as KiPu).

Physical Requirements

• Ability to remain in a stationary position at least 50% of the time.
• Ability to lift and carry light objects and parcels (up to 25 lbs) as an incidental part of their job.
• Frequent movement throughout the facility, including stairs frequently.
• Regular use of a computer, phone and other office machinery.
• Frequently verbal communication with other employees, vendors, clients, etc.
• Must be able to drive a vehicle.