Facilities Manager

Supervisory Responsibilities

Supervises Facilities Assistant Manager, Facilities Clerk, Facilities Specialist I/II, and other positions as needed.

Summary

Plans, organizes, controls and directs the facilities and grounds activities of the Fresno EOC Head Start 0 to 5. Works with site directors to coordinate custodial services of facilities. Locates and previews prospective locations including land and structures for possible Head Start 0 to 5 facilities.

Responsibilities/Essential Functions

• Ensures all Head Start 0 to 5 facilities and grounds meet or have the ability to meet Federal, State and local licensing requirements including zoning constraints.
• Negotiates and prepares contracts and leases for new and current facilities.
• Collaborates with all service areas staff to ensure all program goals are met.
• Trips to all Head Start 0 to 5 centers as required to communicate, monitor and visit each site periodically.
• Attends evening and weekend meetings, conferences and for company business as required.
• Oversees the Request for Proposals (RFPs) process for funding, refunding and renovation projects, including completion of the facilities check list.
• Plans, organizes, controls and directs a variety of projects and activities related to facilities maintenance and operational functions to provide a safe and healthy environment for students and staff.
• Provides technical expertise regarding assigned functions; formulates and develops policies and procedures to comply with Federal, State, community, and city laws and regulations.
• Develops and implements long- and short-term plans and activities; complies with Federal and State requirements regarding reporting of maintenance needs and plans.
• Covers maintenance programs for the Head Start 0 to 5 programs.
• Provides appropriate overall technical guidance and direction regarding custodial operations; and develops standardized and preventative maintenance procedures.
• Ensures emergency repair services are provided.
• Prepares and maintains a variety of narrative and statistical reports, records, and files.
• Communicates with other management, personnel, and contractors to coordinate maintenance and operations activities and programs, resolves issues and conflicts, assists with contractual or requisition matters and exchanges information.
• Facilitates purchasing and bidding processes for all Head Start 0 to 5 program needs including, but not limited to: preparing and analyzing bids, contracts, requisitions, and related documents, and preparing award recommendations.
• Makes recommendations for hiring, supervising, evaluating performance, advancement, promotions and terminations of assigned staff.
• Oversees monitoring/assessment functions of Facilities/Building Maintenance/Repair division staff.
• Conducts personnel processes such as recruitment, selection, orientation, staff evaluations, corrective action, documentation, and termination of staff.
• Develops the annual budget for maintenance and operations; analyzes and reviews budgetary and financial data; monitors and authorizes expenditures in accordance with established guidelines.
• Processes and approves day-to-day financial operational expenses regarding facilities including, bus transportation repairs, water, telephone, e-rate, electrical, alarms and yard services.
• Directs processing of purchasing-related contracts and documents in compliance with Head Start and organization's policies.
• Maintains current knowledge of changing and new legislation related to assigned activities.
• Adheres to the American with Disabilities Act (ADA-2010) which prohibits discriminatory actions toward children and/or adult with disabilities. In particular, children with disabilities are enrolled in the classroom as mandated by Federal Law.
• Models professionalism for staff, parents, children, clients, and community members.
• Promotes a collaborative environment within the service areas, program, and organization.
• Maintains strict compliance with universal precautions.
• Maintains confidentiality of records and information on Head Start 0 to 5 staff, children and families.
• Maintains regular attendance and punctuality.
• Travels for work related business using personal/ organization's vehicle.
• Works evenings and weekends as required.
• Performs other duties as assigned.

Qualifications

• High School Diploma or GED.
• Bachelor’s Degree in Business Administration or related field required.
• Five (5) years management experience related to the maintenance of buildings and facilities or construction required.
• Five (5) years of staff supervisory experience required.
• Two (2) years of budget development and knowledge of fiscal procedures preferred.
• Knowledge of Head Start Program Performance Standards, philosophy and mission desirable.
• Proficient in Microsoft Office Suite and related business software.
• Demonstrated Leadership And Management Experience/skills.
• Expertise in developing and maintaining liaison with community service agencies.
• Effective presentation, written and verbal communication skills.
• Maintain a valid California driver’s license, reliable transportation and adequate auto insurance as required by State law.
• Proof of insurance will be required.
• Obtain a valid AB 1207 Mandated Reporter Certification within the first three (3) days of employment.
• Pass and maintain Basic Pest Management in a Child Care Settings annual certification as required by the California Healthy Schools Act (HSA).
• Physical examination, TB screening clearance and signed federal criminal record declaration are required within 7 days of employment.
• Pass required reference checks and fingerprint clearance under Title 22 regulations: Department of Justice/FBI, Criminal Record Statement Child Abuse Central Index (CACI) and background investigation as needed prior to employment.
• Requirements Immunized against influenza (flu), pertussis (whooping cough) and measles.
• The influenza vaccination must be obtained annually during flu season, August 1st through December 1st.
• A person is exempt from the immunization requirements for the following circumstances: The person submits a written statement from a licensed physical declaring that because of the person’s physical condition or medical circumstances, the immunization is not safe. The person submits a written statement from a licensed physician providing that the person has evidence of current immunity to pertussis (whooping cough) and/or measles.
• This exemption only applies to the influenza (flu) vaccine.
• Former Head Start 0 to 5 parents preferred.

Physical Demands

• Sit.
• Use hands to finger, handle, or feel.
• Talk and hear.
• Seldom stoop, kneel, crouch, or crawl.
• Seldom lift and/or move up to 10 pounds, frequently life and/or move up to 25 pounds, and occasionally life and/or move up to 50-75 pounds.
• Close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

• Regularly exposed to outside weather including extreme conditions.
• Regularly exposed to and required to walk on uneven rough and uneven terrain.
• Occasionally exposed to moving mechanical parts.
• Noisy environment.