Facilities Management Supervisor

Summary

Are you looking to join a team that values Professionalism, Accountability, Integrity, and Responsiveness? Do you want to be a part of a strong team dedicated to serving our community, building relationships, and creating opportunities? Then this might be the opportunity for you! We are looking for someone to join Team Yuma as Facilities Management Supervisor, working with the Yuma Facilities Management Department. The ideal candidate will take the lead in keeping City facilities safe, efficient, and running at their best. Oversee maintenance and operations, guide staff and contractors, and manage projects, budgets, and resources with a focus on quality and compliance. Under general supervision, manages assigned facilities and staff for the Facilities Management (FM) Department; assures staff performs work according to safety standards, buildings and facilities are maintained in compliance with FM standards, and maintenance and repair issues are properly addressed and resolved.

ESSENTIAL FUNCTIONS

• Manages, reviews and evaluates the maintenance, cleaning, and repair of City buildings, facilities, infrastructure, grounds and related assets; assures the quality of the FM services and work products; assures that facilities are clean, safe, secure and in compliance with state and Federal regulations and FM standards; duties may vary according to job assignment.
• Plans and manages facilities maintenance work at various locations; trains staff in proper methods and procedures, inspects work for conformance to standards, and resolves maintenance problems.
• Manages staff, and assigns tasks, projects and priorities; assures that assignments are defined and achieved; evaluates staff performance; assures that quality and safety standards are met; develops staff skills and safety training plans; meets regularly with staff to discuss and resolve priorities, workload, resource allocation, equipment, and technical issues.
• Reviews work assignments and project schedules; assigns resources; develops plans, specifications and budgets for repair, replacement and purchase of equipment; develops forecasts for supplies and materials requirements; maintains an inventory of equipment, tools and supplies.
• Manages work of outside contractors and vendors for repairs, maintenance and supplies.
• Maintains work of maintenance, preventive maintenance and repair operations and projects; monitors work sites to assure that safety rules and regulations are adhered to, and that the work zone and all equipment are in safe operating condition; assures maintenance and repair issues are properly identified, addressed and resolved; reports unsafe conditions, accidents, injuries, security issues and illegal activities.
• Manages a variety of technical issues, including building management systems, drawings and blueprints, facility inspections, contracts, permits, procurement, and compliance management.
• Evaluates FM operations and building management systems, and develops recommendations for energy savings, automation, emergency management, safety improvements, and environmentally responsible and resource-efficient building management techniques.
• Compiles operational and financial data; creates summary reports and recommendations.
• Supports the relationship between the City and the public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City goals and priorities, vision, values and the “Yuma Way”, and complies with all City policies and procedures.
• Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned.

MINIMUM QUALIFICATIONS

• Education, Training and Experience Guidelines: Associate's Degree in Engineering, Construction Management or related field; AND four years of facilities maintenance experience plus one year of supervisory experience; OR an equivalent combination of education, training and experience.
• Knowledge of: City policies and procedures; State and Federal laws governing public facilities; Techniques and practices for efficient and cost-effective management of resources; Materials and equipment used in building and grounds maintenance; Techniques and procedures used in the cleaning and maintenance of public buildings; Federal and state safety rules and regulations, including OSHA requirements; Techniques for use and storage of chemicals, including OSHA Material Safety Data Sheets (MSDS) for hazardous chemicals used in the workplace; Environmentally responsible and resource-efficient building techniques.
• Skill in: Managing and coordinating FM operations; Analyzing problems and recommending effective solutions; Managing staff, delegating tasks and authority, and coaching to improve staff performance; Assessing and prioritizing multiple tasks, projects and demands; Reading and interpreting designs, estimates, plans, and specifications for building projects; Using initiative and independent judgment within established procedural guidelines; Operating and maintaining tools and equipment in a safe and effective manner; Promoting and enforcing safe work practices; Establishing and maintaining effective relationships with co-workers and others; Operating a personal computer utilizing standard and specialized software; Communicating effectively verbally and in writing.

BENEFITS

• ARIZONA STATE RETIREMENT SYSTEM (ASRS): City employees are automatically enrolled in the Arizona State Retirement System. Employees contribute 11.87% (pre-tax) and the City contributes 11.87% of employee gross wages through automatic deduction. Should an employee terminate City employment, the ASRS funds may be withdrawn or remain until retirement. Contributions to the ASRS are in addition to FICA (Social Security taxes).
• LONG TERM DISABILITY (LTD): Included through the Arizona State Retirement System. Employees contribute .11% and the City contributes .11% of employee gross wages. LTD contributions are in addition to FICA (Social Security taxes).
• SHORT TERM DISABILITY: The City provides short-term disability coverage at no cost to the employee. Short-term disability replaces part of your income if you can’t work for a short time due to a covered disability.
• SOCIAL SECURITY & MEDICARE: Employees pay a contribution into the Social Security & Medicare System.
• WORKER'S COMP.: Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of Yuma for all employees.
• UNEMPLOYMENT INSURANCE: Employees are covered by Unemployment Insurance.
• MEDICAL, DENTAL, and VISION INSURANCE: The City of Yuma is proud to provide medical, dental and vision insurance for its employees which is administered by the Yuma Area Benefit Consortium. Employees may choose from two traditional PPO plans or a High Deductible Health Plan with a Health Savings Account. Dependent premiums are paid one month in advance and are pre-taxed (unless waived). Additional information regarding medical, dental and vision benefits may be requested from the City's Human Resources Department.
• LIFE INSURANCE: The City provides a life insurance policy for employees in an amount that is equal to their annual salary. An Accidental Death and Dismemberment rider is also included for an equal amount. Employees may elect, at their cost, additional life insurance for up to 5X their annual salary. Various voluntary insurance policies are available at their cost and may be set up as an automatic payroll deduction. Information is available from the City's Human Resources Department.
• FLEXIBLE SPENDING ACCOUNT: The plan establishes a reimbursement account, which is designed to provide you with a means of paying for certain medical, dental, vision, and dependent care expenses with pre-tax dollars. The amount you designate is subtracted from your earnings before taxes and is deposited in your flexible spending account. As a new employee you have 30 days from your hire date to enroll.
• EMPLOYEE ASSISTANCE PROGRAM: Provides free counseling sessions for employees and family members, as well as a 24-hour crisis line for emergencies.
• COMPENSATORY LEAVE (COMP. TIME): Paid leave that an employee has elected to accrue in lieu of overtime payment.
• GENERAL LEAVE: This leave is available for all regular full-time and regular part-time employees. General Leave is paid leave for an employee's personal time off. General Leave accrual varies by the employee's years of service and employment status.
• HOLIDAYS: The City recognizes 12 holidays per year. Holiday pay is at eight hours per holiday.
• DEFERRED COMPENSATION: Employees may participate in a tax-sheltered Annuity Plan (457 Plan) through payroll deduction to provide additional retirement income.
• TUITION REIMBURSEMENT: The City provides eligible employees tuition reimbursement for undergraduate and graduate level courses. Eligible full-time employees may receive up to a maximum of $3,500 per calendar year.
• SMOKE-FREE WORK ENVIRONMENT: The City prohibits smoking in, and within a reasonable distance of, all buildings used by the City for the conduct of City business or buildings or facilities used or occupied as worksites.