Facilities Management Associate

About the role

The Facilities Management Associate provides administrative, operational, and coordination support to the Facilities Senior Manager and the Facilities Department. This central resource handles department organization, communication, scheduling, documentation, reporting, and coordination of facilities activities, ensuring efficient daily operations across the site.

Responsibilities

• Department Operations Support
  • Provide day‑to‑day administrative support to the Facilities team.
  • Assist with planning, coordination, and tracking of department priorities, projects, and action items.
  • Prepare agendas, meeting materials, and meeting summaries for departmental meetings.
  • Coordinate departmental communications and distribute information to facilities personnel.
  • Maintain department calendars, schedules, and recurring activities.
• Documentation & Compliance Support
  • Support maintenance of department records, procedures, training documentation, and operational files.
  • Assist in preparation and organization of audit, regulatory, and compliance documentation.
  • Track completion of required training, certifications, and administrative requirements.
  • Manage document control activities to keep records organized and current.
• Workforce & Resource Coordination
  • Assist with onboarding activities for new Facilities team members.
  • Coordinate scheduling, meeting logistics, and communication for department initiatives.
  • Facilitate communication between facilities leadership, contractors, vendors, and internal departments.
  • Support vendor onboarding and contractor documentation processes.
• Continuous Improvement
  • Identify opportunities to improve administrative processes and department efficiency.
  • Recommend and implement tools, templates, and organizational systems.
  • Promote effective communication and collaboration across teams.
  • Assist with cross‑functional initiatives impacting facilities operations.
  • Support leadership with budget tracking, reporting, and administrative financial activities.

Qualifications

Required

• Bachelor’s degree required; or High School Diploma/GED (or equivalent) with 4 years of directly related experience in lieu of a degree.
• 0‑3 years of professional experience in administration, operations support, facilities coordination, project coordination, construction, manufacturing, or a related environment.
• Experience supporting leaders, projects, or operational teams preferred.
• Working knowledge in:
  • Administrative coordination
  • Project tracking & reporting
  • Documentation management
  • Scheduling & meeting coordination
  • Purchasing & budget support
  • Vendor/contractor coordination
  • Data analysis & reporting
  • Microsoft Office proficiency
  • Process improvement
  • Facilities operations support

Preferred

• Experience supporting facilities, engineering, operations, construction, or maintenance organizations.
• Exposure to project management principles.
• Experience with purchasing, budgeting, or contractor coordination.
• Knowledge of CMMS systems, work order management, or maintenance operations.

Location

Spokane, WA – On‑site, full‑time.

Pay

Hourly wage: $28.81 – $38.96, with opportunities for growth, promotion, and annual raises.

Benefits

• Medical, dental, and vision coverage starting on day one
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
• Life and AD&D insurance
• Short‑term and long‑term disability insurance
• Employee Assistance Program

Schedule

Monday – Friday, 8 am – 5 pm.