Facilities & Maintenance Coordinator

We need to output HTML fragment with sections: About the role? The posting includes Position Summary, What You'll Do Most Days, Specific Responsibilities (with subcategories), Qualifications (Required, Preferred, Additional Requirements), Working Conditions, Salary Description, Benefits Include, Pay Range, Schedule (Part-Time, 25–28 hours/week). Also classification maybe not needed. We must not repeat job title as heading. Use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. However we need to include sections only when posting has real specific content. We can map content to these headings. We have: - About the role: could be Position Summary (first paragraph). Use

About the role

then

...

. - Responsibilities: combine What You'll Do Most Days and Specific Responsibilities (maybe break into subpoints). Use

• for list. - Requirements: maybe Qualifications Required? Could be Requirements heading. Use

  Requirements

  then list. - Qualifications: maybe Preferred? Actually we have Required and Preferred and Additional Requirements. Could combine under Qualifications? But we already used Requirements. The instruction says use headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to decide what goes where. We can treat: - About the role: Position Summary. - Responsibilities: What You'll Do Most Days + Specific Responsibilities (maybe combine). - Requirements: Required Qualifications (minimum 2 years experience, ability to perform basic plumbing etc., organizational skills, self-starter, communication, computer proficiency, driver's license, experience with diverse people, ability to work flexibly). - Qualifications: Preferred Qualifications (established vendor relationships, experience obtaining quotes, work-order system, ability to obtain Class C/B license with Youth Bus certification, CPR/First Aid, bilingual). - Skills: Additional Requirements? Or maybe Skills could be physical ability lift 50lbs, availability evenings/weekends, background check, commitment to mission. Could also include working conditions? But we have separate sections for Benefits, Pay, Schedule. - Benefits: Benefits Include: Flexible schedule, waived program fees for dependents, 403(b) retirement plan. - Pay: Pay Range: $25 - $30 per hour, depending on experience. - Schedule: Part-Time, 25–28 hours/week (schedule flexible within campus operating hours). Also classification non-exempt maybe not needed. We also have Working Conditions description; could be omitted if no heading matches. Could be placed under About the role? But we already used that. Could add a section "Working Conditions" but not in allowed headings. The instruction says use those headings only; we should not create other headings. So we must either omit Working Conditions or incorporate into existing sections (maybe About the role or Responsibilities). Since we must preserve ALL substantive information, we cannot drop it. So we need to embed Working Conditions content within allowed sections. Perhaps we can add a paragraph under About the role or Responsibilities. The instruction: "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., meaning those are examples, not exclusive? It says "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Likely they expect those headings. It also says "include a section ONLY when the posting has real, specific content for it". So we can use those headings; we can also add other headings if needed? The examples suggest those are the allowed headings. Safer to stick to those. Thus we need to fit Working Conditions into one of those sections. Perhaps under Responsibilities (as part of duties) or About the role (as description). I'll add a paragraph under About the role that includes the working conditions description. Now we must not include boilerplate like EEO etc. Not present. We must not include duplicated lines. We must output only HTML fragment. Let's craft:

  About the role

  The Facilities & Maintenance Coordinator is the hands-on caretaker of the Girls Inc. of Greater Santa Barbara campus. This person keeps our buildings, grounds, and equipment safe, functional, and welcoming for the girls, families, staff, and community members who use them every day. The role is roughly three-quarters hands-on work — repairing, installing, adjusting, and maintaining — and one-quarter coordination: running a simple work-order intake process, prioritizing requests from staff with safety first, and sourcing, scheduling, and negotiating with outside vendors when a job calls for a licensed trade or specialized contractor. This position is new in scope: it establishes the first organized system for how facilities requests are submitted, tracked, prioritized, and closed out. The ideal candidate is a skilled, self-directed handyperson who enjoys variety, takes initiative without waiting to be asked, communicates clearly with non-technical staff, and takes pride in a well-kept campus. Because the role also supports vehicle upkeep and occasional campus events, flexibility and a team mindset are essential. Work is performed both indoors and outdoors, in all seasons, across the campus. Regular use of hand and power tools, ladders, and basic maintenance equipment. Physical tasks include lifting, climbing, walking, and standing for extended periods. Work is often performed while programs are in session; the ability to work safely and courteously around children is essential.

  Responsibilities

  • Replace light bulbs, ballasts, and fixtures; reset breakers; replace outlets, switches, and cover plates.
  • Repair and replace door handles, locks, hinges, closers, and weather stripping; adjust doors and gates that stick or don't latch.
  • Fix leaking faucets and sinks, running toilets, clogged drains, and minor plumbing; replace fixtures and supply lines.
  • Mount TVs, whiteboards, shelving, bulletin boards, and wall-hung equipment safely and securely.
  • Patch and paint walls; repair drywall, trim, tile, and flooring; touch up finishes.
  • Assemble and repair furniture, playground and program equipment, and storage systems.
  • Perform basic HVAC upkeep (filter changes, thermostat checks, vent cleaning) and identify when a licensed technician is needed.
  • Maintain grounds and exterior areas: walkways, drainage, exterior lighting, fencing, and basic landscaping tasks.
  • Set up and break down rooms and outdoor spaces for programs, rentals, and events.
  • Conduct routine walkthroughs and inspections of all buildings and grounds to identify and correct issues before they become problems.
  • Respond promptly to urgent repair issues that affect safety, security, or program operations.
  • Support renovation and improvement projects, performing work in-house where appropriate.
  • Maintain organization, cleanliness, and safe storage of maintenance areas, tools, and supplies; keep an inventory of common parts and consumables.
  • Serve as liaison between program staff and the contracted janitorial company; ensure shared and common areas remain clean and orderly.
  • Design, launch, and maintain a simple, campus-wide intake process for facilities requests (e.g., a shared form, ticketing tool, or log) so that any staff member can submit a request and know its status.
  • Triage and prioritize incoming requests using a clear, communicated framework — safety and security hazards first, then program-critical items, then general improvements.
  • Keep staff informed: acknowledge requests, provide realistic timelines, and confirm completion.
  • Maintain a running log of all work orders, recurring problems, completed repairs, and associated costs; use this record to identify patterns and recommend preventive fixes.
  • Develop and follow a preventive maintenance calendar (e.g., filter changes, safety checks, seasonal tasks).
  • Conduct regular safety inspections of the campus to identify and mitigate hazards (trip hazards, exposed wiring, damaged equipment, blocked exits, etc.).
  • Ensure emergency lighting, exit signage, fire extinguishers, first-aid stations, and related safety equipment are inspected and in working order.
  • Follow safe work practices, including ladder safety, lock-out procedures, and proper handling of tools and materials, especially when working in areas where youth are present.
  • Support fire, earthquake, and emergency-preparedness readiness in partnership with leadership.
  • Determine when a repair exceeds in-house capability (e.g., licensed electrical, major plumbing, roofing, HVAC replacement) and take the initiative to bring in the right vendor.
  • Build and maintain a network of reliable local contractors and trade professionals; leverage existing relationships where possible.
  • Obtain and compare multiple quotes, negotiate competitive pricing, and recommend the best-value option to leadership.
  • Schedule vendor visits, provide site access, supervise work for quality and timeliness, and confirm completion before sign-off.
  • Track vendor contracts, invoices, warranties, and receipts; ensure compliance with organizational purchasing policies.
  • Oversee routine maintenance and upkeep of agency vehicles; schedule service with external providers as needed.
  • Conduct or coordinate regular vehicle inspections; log and follow up on all mechanical issues.
  • Maintain vehicle maintenance records and support registration, insurance, and compliance tracking.
  • Support the transportation team as needed, including driving agency vehicles when qualified and available.
  • Assist the Operations staff with campus rentals, including event-day setup, staffing, and breakdown as needed.
  • Support the community pantry by keeping the space, shelving, and equipment in good repair and assisting volunteers with organization as needed.
  • Participate in staff trainings and organizational meetings as required.
  • Model Girls Inc. values and policies in all interactions with youth, staff, families, and vendors; serve as a positive, supportive adult in the lives of youth.

  Requirements

  • Minimum 2 years of hands-on experience in building maintenance, facilities, construction trades, or a comparable handyperson role.
  • Demonstrated ability to perform basic plumbing, electrical, carpentry, and general repair work safely and to a high standard.
  • Strong organizational and time-management skills with the ability to prioritize competing requests, especially where safety is involved.
  • Self-starter who takes initiative, follows through, and works well with minimal supervision.
  • Clear verbal and written communication skills; comfortable explaining technical issues to non-technical staff and communicating with vendors.
  • Basic computer proficiency (email, spreadsheets, or a simple request-tracking tool) for logging and reporting work.
  • Valid California Driver's License and a clean driving record.
  • Experience working respectfully with people of diverse cultures, ethnicities, abilities, gender identities, and sexual orientations.
  • Ability to work flexibly in a dynamic, fast-paced, mission-driven environment.

  Qualifications

  • Established relationships with local vendors and trade contractors.
  • Experience obtaining quotes, negotiating pricing, or managing small projects.
  • Experience setting up or running a work-order or maintenance-tracking system.
  • Ability to obtain a Class C or B license with Youth Bus certification.
  • CPR and First Aid Certification.
  • Bilingual English/Spanish.

  Skills

  • Ability to lift up to 50lbs and perform physical tasks such as bending, climbing ladders, kneeling, pushing, pulling, and carrying.
  • Availability for occasional evenings or weekends.
  • Successful