Facilities Floater & Administrative Support

Position Summary

The Facilities Floater & Front Area Support / Administrative Assistant serves as a critical front-area operations support role, ensuring a safe, welcoming, and well-maintained environment for families, staff, and visitors. This position replaces traditional receptionist functions by focusing on front area coordination, access control, and visitor interaction while maintaining strong administrative and program support responsibilities.

Essential Duties and Responsibilities

• Front Area Support
• Provides front-area presence, supports building flow, safety, and a welcoming environment.
• Safeguards building traffic to support safety and operational flow.
• Maintains front area organized and clean.
• Program Activities and Support
• Ensures compliance with Early/Head Start Program Performance Standards and relevant regulations.
• Engages in Active Supervision strategies to support the safety, well-being, and appropriate oversight of children.
• Supports program operations through administrative and participant-facing tasks.
• Assists the Program Director in leadership, management, and resource oversight responsibilities.
• Supports parent meetings and socialization activities through scheduling, ordering supplies and food, and welcoming participants.
• Child Care Access & Security Support
• Buzzes employees and childcare participants in and out.
• Manages visitor access according to agency policy and procedures.
• Responds to special needs of the Child Care Facility.
• Notifies Child Care staff before granting access to the facility.
• Follows agency policy and procedures regarding access to the Child Care facility.
• General Janitorial
• Provides routine cleaning and general facility support.
• Performs periodic deep-cleaning tasks.
• Identifies and reports facility issues, taking appropriate corrective action when safe to do so.
• Aids in room setup, breakdown, and post-event cleanup for meetings, trainings, and program activities.
• Supports agency-wide waste management processes.
• Transportation Support
• Obtains and maintains a valid Class C Driver's License.
• May serve as a backup driver to assist with transportation of program participants, supplies, or materials.

General Requirements

• Sensitivity to cultural diversity is required.
• Subject to drug and alcohol screening, aptitude and skills testing.
• Must be able to perform essential functions under pressure.
• High School graduate or GED, with 2-3 years of experience in office setting or administrative support; AA degree in Business Administration preferred.
• Knowledge of modern office practices, procedures, business equipment, and English, spelling, and math.
• Familiarity with elementary principles of business and accounting.
• Good judgment in decision-making, recognizing established procedures, and resourcefulness in problem-solving.
• Ability to work effectively under pressure.
• Bilingual in Spanish preferred.
• Computer literacy and knowledge skills.
• Mathematical skills: N/A.
• Operating environment and working relationships: N/A.
• Decision making authority: N/A.
• People management: N/A.
• Remote work/technology (WIFI)/mobile phone usage: Not eligible for remote work.
• Physical demands: Regularly sits, talks, hears, uses hands, lifts and carries 25lbs.
• Work environment: Noise level in the work environment is usually moderate.