Facilities Director - Homeless Families

Major Duties And Responsibilities

• Supervise the implementation and management of internal and external work order processes for all assigned facilities.
• Ensure that processes are followed according to our quality management system and that traceability requirements are met.
• Supervision of Maintenance Supervisors and outside contractors who may be performing work at the assigned sites.
• Provide and document a minimum of biweekly individual supervision to assigned Maintenance Supervisors and participate/lead facility management meetings as needed and/or directed.
• Collaborate with program leadership and maintenance supervisor to ensure the completion of weekly unit and common area inspections at each facility.
• Ensure identification, scheduling and coordination of all building repairs and advise program leadership of any outstanding issues.
• Ensure all repairs and maintenance is performed consistent with URI standards and regulatory guidelines.
• Provide support and professional development opportunities for all assigned staff through the development, monitoring and maintenance of individualized performance goals and objectives.
• Develop and maintain a preventative maintenance calendar for the assigned sites.
• Supervise contracted work and obtain and submit documentation of completed repairs to Central Office as work is completed.
• Ensure utilization of Building Engines by all sites or other identified software to document maintenance service requests and completed work.
• Ensure the completion of Service Requests through assignment by the maintenance supervisor.
• Ensure timely turnover of vacated residence units within specified timeframes.
• Ensure par levels of repair materials and cleaning supplies are available through coordination with purchasing department.
• Conduct weekly inspections of the building grounds to ensure that it maintained in a safe and secure manner and is accessible to residents, staff and visitors.
• Provide regular repair and maintenance updates to the Program Director, and Vice President of Operations.

Required Skills And Experience

• A minimum of 4 years of building maintenance experience in a supervisory role in a residential apartment or commercial building environment.
• Basic knowledge of building systems including heating, ventilation and air conditioning, plumbing, carpentry, electrical repairs, drywall repairs and painting.
• Knowledge of Microsoft Office Suite including Microsoft Outlook.
• Good Communication Skills both verbal and written.
• Demonstrated experience working with and sensitivity to individuals from varying sociodemographic backgrounds including individuals whom identify as lesbian, gay, bisexual, transgender, queer, and/or HIV-affected, the elderly and individuals with substance use and/or mental health issue.
• Demonstrate solid ability to understand plans/blueprints and complete details to specs.
• 4 + years’ experience in Real Estate/Facilities management.
• Demonstrate an ability to interface with contractors in order to drive project schedules and to bring project in on time (within budget).
• Frequent lifting or moving of 50 pounds.
• Able to travel between sites throughout NYC.
• Able to work outdoors in adverse conditions (heat or cold).
• Appointees will be required to possess a driver’s license valid in New York, as it is necessary to travel to perform essential duties of the position.
• Appropriate Certificate of Fitness (F80) from FDNY preferred upon hire.