Facilities Coordinator (Regulated Industry)

Key Objectives

• Facilities Operations Support
• Coordinate and monitor routine and preventive maintenance activities for buildings, equipment, and infrastructure.
• Serve as point of contact for facilities-related requests and issues.
• Track, prioritize, and follow up on work orders to ensure timely resolution.
• Maintain inventories of facilities-related assets, equipment, and supplies.
• Support emergency response activities related to facilities issues. Vendor and Contractor Coordination
• Coordinate onsite activities of third-party vendors and contractors.
• Ensure vendors comply with site policies, safety standards, and scope of work.
• Assist with scheduling, access coordination, and work verification.
• Safety, Compliance, and Documentation
• Support compliance with applicable health, safety, and environmental regulations.
• Maintain accurate records related to maintenance activities, inspections, permits, and certifications.
• Assist with audits, inspections, and corrective action tracking.

Requirements

• Strong organizational and coordination skills with attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Effective communication skills (written and verbal).
• Proficiency with basic office software (e.g., email, spreadsheets).

Preferred Skills

• Experience working in manufacturing, production, industrial, or regulated environments.
• Familiarity with facilities management systems (CMMS).

Experience Requirements

• Experience in facilities coordination, planning, scheduling, operations support, or a related role.
• Prior experience coordinating vendors and supporting onsite operations is strongly preferred.