Facilities Coordinator (Full-time)

About the role

The Facilities Coordinator assists the Director of Facilities with operations management. This includes working with customers and vendors to coordinate and schedule contracted services as needed.

Responsibilities

• Serves as comptroller for computer maintenance management system (CMMS) and primary dispatcher to trades for planned and reactive work orders.
• Procures competitive quotes for products and services to support LJAs capital program in compliance with LJAs Procurement Policy 455M.
• Organizes and maintains all relevant records, contacts, and data electronically on Facilities Team Drive.
• Affords friendly and professional “front desk” service for the Department using phone, radio and email.
• Supports Director with RFPs, quote solicitation, and purchase requisitions for capital and operational expenses as assigned.
• Assists Director with documentation for approved sales, trade, or property abandonment at the direction of Executive Director of Business and Operations.
• Supports Director and Managers (Facilities, Grounds, Maintenance and Security) with follow-up on LJA activities and events through coordination with different departments to ensure successful execution.
• Schedules and coordinates vendor and contracted services for minimal impact to daily operations.
• Provides administrative support to Director and Managers as needed.
• Strong communication with the Facilities team and its customers to ensure collective accomplishment of work management in support of LJAs mission.

Qualifications

• Valid driver’s license
• Associates degree and/or relevant experience
• Strong communication (written and verbal) and interpersonal skills
• Proficiency with email, spreadsheets and word processing software applications
• Collaborates with team and is inclusive in working relationships
• Proficiency in reading blueprints and specifications