Facilities Coordinator / Facilities Specialist
About the role
Constellation is a collaborative workspace for AI safety research in downtown Berkeley, spanning five floors and hosting between 200-400 people per day from nonprofits, academia, industry, and government. Our members include some of the most influential people working on the problem of making AI go well for humanity, and the space they work in matters. We're looking for a dependable, hands-on Facilities Coordinator or Facilities Specialist to help keep that space running at a high standard.
This isn't a back-office role; you'll be a visible, trusted presence in a space where people spend long hours doing demanding work, and your contributions will directly affect their ability to do it well. This is a great fit for someone who takes pride in well-run spaces, enjoys variety, and wants to grow an operations career in a place where the work genuinely matters.
Outside of the core work hours (M-F 8:30 AM–5:00 PM), this role may also require being onsite some evenings and weekends for events or urgent issues.
Key responsibilities
- Serve as first point of contact for facilities requests, resolving what you can directly, and escalating with context when needed
- Respond to requests from a diverse community of researchers, staff, and visiting organizations who depend on the space to function well
- Troubleshoot and escalate issues with vendors, building management, or equipment
- Maintain office supplies, furniture, and equipment
- Support coordination with our porter team on restocking, tidying, and common area upkeep
- Support physical security operations including access control, camera monitoring, badge issuance, and visitor check-in for a community that values both openness and safety
- Conduct routine space readiness checks across floors — flagging issues and keeping things in good shape for the researchers and teams who rely on them daily
- Space & Vendor Coordination: Help coordinate vendor relationships and follow up on open maintenance requests
- Aid in research and purchasing of furniture, equipment, and supplies
- Aid in monitoring of desk, office, and meeting room utilization across a busy, multi-org building
- Aid in setup and logistics for research events, workshops, and community gatherings
- Team Collaboration: Work closely with the Site Operations Lead and broader operations team
- Track tasks and facilities requests to ensure nothing falls through the cracks in a high-volume environment
- Help document processes and recurring tasks
Skills & Experience
- Experience in facilities, office operations, or a similar hands-on coordination role
- Strong organizational skills and ability to manage a high volume of tasks and requests
- Comfortable working in a fast-moving, dynamic environment
- Clear written and verbal communication
- A service mindset; you care about giving users and staff a great experience
- Proficiency with Slack and task management tools; experience with Asana or similar a plus
- Comfort working both independently and as part of a small, collaborative team
Compensation & Benefits
The base pay range for this role is $75,000 – $100,000 per year. Our benefits are hard to beat! They include:
- Healthy lunches and dinners catered by our amazing kitchen team
- Unlimited snacks & drinks
- Generous vacation policy
- 401(k) with employer match
- Employer-paid commuter benefits
- High-quality health, dental, and vision insurance
- Friendly and supportive team
- Regular interaction with AI safety researchers and thought leaders
Additional Information
This is a full time, on-site role. Our Berkeley office is a few steps from the nearest BART (metro) and bus stop. On-site parking is also available.
How to Apply
Submit your resume and answer the application questions. We may use AI to assist in the initial screening of applications, including to detect whether candidates have used AI models in drafting their application. Final hiring decisions are always made by a human in our team.