Facilities Coordinator

Job Summary

The faculty, students, and staff in the Department of Biomolecular Chemistry (BMC), as part of the School of Medicine and Public Health (SMPH), are engaged in an array of research, teaching, and service activities to meet the needs of our world-class educational institution. The department is housed within the Hector Deluca Biochemical Sciences complex, a state-of-the-art research and instructional complex located on Henry Mall, and has a reputation for carrying out federally funded, high level, competitive biomedical research.

Responsibilities

• Oversee both emergency and routine building maintenance by conducting daily checks to ensure the proper function of cold rooms, Milli-Q water systems, deionized water, dishwashers, autoclaves, ice machines, and freezers, while also reviewing email daily for reported maintenance issues
• Coordinate with the Physical Plant to address building maintenance concerns such as plumbing, heating, mechanical systems (e.g., elevators), lighting, and electrical issues, and communicate with custodial staff to maintain building cleanliness and upkeep
• Oversee maintenance of departmental shared equipment by managing service contracts, arranging repairs as needed for equipment such as autoclaves, dishwashers, ice machines, freezers, centrifuges, imagers, and water systems, replacing Milli-Q filters annually, maintaining an inventory of centrifuge components and accessories, and coordinating the placement or relocation of equipment
• Work with principal investigators (PIs) to identify vendors for repair of PI-specific equipment, track service-related expenses using a spreadsheet system on a daily to weekly basis, oversee dry ice deliveries (including backup student support), package delivery support and manage the transfer and inventory of capital equipment, including conducting inventory every three years
• Perform monthly autoclave efficacy testing and posting results, act as a liaison with the Biochemistry building manager, organize and maintain the BMC workshop and tools, and keep departmental records related to shared equipment and service contracts up to date
• Prepare reports of building findings with recommendations to address identified maintenance or facility improvement issues
• Coordinate the maintenance of protection systems such as fire panels, smoke/heat detectors, sprinkler systems, and pumps in accordance with regulatory requirements and industry standards including ensuring emergency generators/power systems, rigging systems, and elevators are properly maintained in accordance with industry standards and are operational at all times
• Coordinate scheduled mechanical and electrical services within an area of responsibility, administering preventive maintenance programs for facilities, inspecting facilities to determine repair or replacement needs, and supervising the performance of emergency and routine maintenance on campus facilities within the area of responsibility
• Budget and monitor costs involved with services including waste services, recycling management and maintenance groups
• Ensure that the work performance of employees in the area of responsibility and maintenance zones or sections as a whole meet standards and expectations
• Ensure buildings are maintained by touring the common areas/public spaces, tracking and identifying needed repairs, and communicating with building managers and department administrators

Qualifications

Required:

• Good organizational and communication skills
• Ability to complete tasks in a timely manner
• Familiarity with Microsoft products; Excel and Google

Preferred:

• Previous science building manager experience
• Equipment maintenance experience

Education: H.S. Diploma preferred

Pay & Schedule

• Starting hourly wage: $25.00 per hour (negotiable based on experience and qualifications)
• Part-time, 50%
• Work schedule: Monday through Friday, 11:00am to 3:00pm
• Terminal, 12 month appointment (possibility to be extended or converted to an ongoing appointment based on need and/or funding)
• Position requires work to be completed onsite at a designated campus work location

Benefits

• Generous vacation, holidays, and sick leave
• Competitive insurances and savings accounts
• Retirement benefits

How to Apply

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Upload the following documents as a single combined file or as multiple files in the same upload area:

• Cover letter (address how your training and experience aligns with the required and preferred qualifications)
• Resume

References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. This position is currently scheduled to end one year from the start date and will require eligibility to work until that time. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact: Arvette White, Arvette.White@wisc.edu