Facilities Coordinator

About the role

We are an established real estate law firm with offices across California. Our San Diego office is seeking a HR Facilities Coordinator to join our growing team.

Responsibilities

• General oversight of office furniture and fixtures, including relocation and disposal, placing new orders, coordinating deliveries, and performing basic assembly and installation (chairs, keyboard trays, etc.)
• Perform basic hands-on repairs, maintenance, and upkeep tasks including hanging pictures, minor fixture repairs, and other general maintenance needs to keep the office safe, functional, and presentable
• Act as the point of contact for facilities-related requests and inquiries, including submitting facilities requests to building management on behalf of employees
• Prepare workspaces for new hires, communicating with the HR and IT departments to determine placement and ensure that necessary equipment and supplies are provided
• Serve as backup to IT to set computer hardware (monitor, keyboard, mouse)
• Schedule and oversee vendors, contractors and service providers (fridge/freezer repair, water filter replacement, glass tinting, etc.), including participation in vendor meetings and project planning discussions
• Conduct regular facility inspections and report maintenance or safety concerns
• Cookboard and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Coordinate setup and breakdown of conference rooms for meetings and firm events, including furniture, AV, and supplies
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Coordinate setup and breakdown of conference rooms for meetings and firm events, including furniture, AV, and supplies
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness
• Handle and maintain the Firm’s Desk 365 portal to track all facilities requests
• Track and reconcile facilities-related purchases and assist with vendor invoicing
• Maintain kitchen and break room areas, including stocking supplies, coordinating