Facilities Coordinator

NAYA · New York, NY · 2 days ago

Management$68k/yrFull-time

Preventive Maintenance & Equipment Management
- Create, assign, and monitor recurring PM work orders to ensure timely completion
- Maintain accurate equipment, warranty, and service history databases
- Keep the ResQ database up to date with current asset, vendor, and work order information
Compliance & Records Management
- Maintain all inspection, certification, and compliance records
- Escalate DOH violations to the appropriate team and track corrective actions through to resolution
- Prepare monthly compliance and preventive maintenance reports for the Facilities Manager
Vendor & Service Coordination
- Support vendor procurement, including sourcing, documentation, and onboarding requirements
- Cook up services that require alarm system deactivation, COI documentation, or other building-specific requirements
- Support warranty claims by compiling documentation, service timelines, and equipment history for the Facilities team
- Validate invoices against completed PM services and scheduled work orders
Facilities Manager Support & Emergency Response
- Assist the Facilities Manager with proposal reviews, invoice workflows, and project coordination
- Maintain accurate records for compliance and audits
- Support emergency response for critical equipment failures or safety hazards, coordinating rapid vendor deployment and communicating clearly to minimize disruption to our restaurants

Annual Salary: $68,000 + Annual Bonus
Medical: NAYA pays 70%
Technology Reimbursement: $60/month
Profit Interests (to be determined in Q3 2026)
401k with match (launch Q3 2026)
Paid Time Off: 2 weeks
Paid Vacation Time/56 hours sick/safe time
Paid Holidays: 12 days/year
Other Optional: Commuter Benefits, FSA, LTD/STD, Employee Assistance, Pet Insurance
Free NAYA when you work!

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