Facilities Coordinator

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We need to parse the job posting. Key parts: - Under general supervision of Director of Campus Operations, coordinate campus housing program, facilities-related services, supervise contractors, and manage program budget of off-campus housing. Additional duties include providing quality maintenance and operational support to all persons and departments of MBKU. The Facilities Coordinator views each person and department as a valued customer and is committed to providing the best service possible. Must be professional in appearance, conduct, and attitude. - Essential Duties And Responsibilities (list of many duties). This is a list of duties/responsibilities. - Student Housing Coordinator (subheading) with duties. - Additional duties and responsibilities as assigned or modified by the Director of Campus Operations. - Qualification Requirements (section) with bullet list of knowledge, skills/abilities, education/experience. - About The University (description) - maybe "About the role"? Actually "About The University" is about the employer, not the role. The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to map content accordingly. We have: - Responsibilities: combine Essential Duties And Responsibilities and Student Housing Coordinator duties. - Requirements: maybe "Qualification Requirements" includes Knowledge Of, Skills/Abilities, Education/Experience. - Qualifications: maybe same as Requirements? The instruction says we can have both Requirements and Qualifications sections if content distinct. But we can combine. - Skills: maybe separate Skills/Abilities list. - Benefits: there is a Benefits paragraph. - Pay: not mentioned. - Schedule: not mentioned (though mentions overtime, nights, weekends, willingness to be accessible during off hours). That's schedule info? It mentions work overtime, including nights and weekends, and willingness to be accessible during off hours in case of an emergency. That could be considered schedule. But the instruction says never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state schedule info (overtime, nights, weekends). So we can include a Schedule section with that content. - Benefits: we have benefits paragraph. - About the role: maybe we can include a brief summary of the role from the first paragraph: Under general supervision... coordinate campus housing program, facilities-related services, supervise contractors, manage program budget of off-campus housing, provide maintenance and operational support, professional appearance, etc. That's about the role. We need to avoid repeating job title as heading. Not include Job ID etc. We need to use

for section headings. Use

• for any list of duties/requirements/benefits, and

  for prose. We must preserve ALL substantive information; do not invent or summarize away detail. Remove boilerplate, navigation, legal, EEO, equal-opportunity, scam-warning, duplicated lines, application instructions. We need to remove the "About The University" section? It's not about the role, but it's substantive info about the employer. The instruction says we can include sections only when posting has real specific content for it. The headings list includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It does not include About the University. So we should not include a heading for About the University. However we could incorporate that info into About the role? But that would be mixing employer description with role. The instruction says "About the role" heading for section headings (e.g. About the role, Responsibilities...). So we should put the role summary under About the role. The university description could be considered part of About the role? Might be okay to include as prose under About the role, but it's not about the role specifically. However we need to preserve ALL substantive information; we cannot drop it. If we don't have a heading for About the University, we could still include that info as a paragraph under About the role (maybe as a brief note). But that might be misrepresenting. However the instruction says "Prefer a few substantive sections over many thin ones." So we could have About the role include both role summary and university overview. That's acceptable. We must not include boilerplate like "MBKU is an equal opportunity employer; requirements are subject to possible modification to reasonably accommodate individuals with disabilities." That's EEO boilerplate; remove. Also remove "NON-DISCRIMINATION STATEMENT" etc. Also remove "SEE YOURSELF HERE" etc? That's part of About The University; we keep the substantive description but remove promotional fluff? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "SEE YOURSELF HERE" is not boilerplate but part of the university description; we can keep it as it's substantive? It's more marketing but still part of the description. Probably keep. We need to ensure we don't include duplicated lines. Now let's extract content. First paragraph: "Under general supervision of Director of Campus Operations, coordinate campus housing program, facilities-related services, supervise contractors, and manage program budget of off-campus housing. Additional duties include providing quality maintenance and operational support to all persons and departments of MBKU. The Facilities Coordinator views each person and department as a valued customer and is committed to providing the best service possible. Must be professional in appearance, conduct, and attitude." That's role summary. Now Essential Duties And Responsibilities: a long list of duties. We need to put them as

  • . The list includes many items separated by periods or line breaks. We'll need to parse each duty as separate
  • . The list includes: - Perform a variety of administrative tasks including preparing incoming invoices for approval; coordinating departmental office supply requisitions; maintaining records; scheduling appointments; arranging meetings; and preparing purchasing requisition forms (PRF's) for approval. - Serves as informational resource to staff, administrators, faculty, and students; process forms and information; enter information into various databases and documents. - Provide detailed information requiring some interpretation of guidelines regarding department's programs and policies; researches and resolves problems and complaints. - Coordinate work orders with other campus operation staff members including but not limited to: - Act as a primary contact for building issues (climate control, odors, smoke, spills, damage, emergencies, and repairs) - Coordinate, monitor, and work closely with outside contractors or vendors to ensure work is completed according to MBKU standards and specifications - May act as a project coordinator for projects including large scale repair and new facility construction projects - Monitor and replace light bulbs as needed; as well as perform any other light/minor electrical repairs - Perform minor plumbing repairs as necessary - Coordinate and assist with departmental and employee moves - Monitor grounds maintenance and request additional services as necessary - Hang pictures, shelving, signs, and other items as needed - Dismantle and install furniture; make adjustments to desks, chairs, shelves, lockers, and file cabinets as needed - Move and relocate furniture as required - Transport goods and/or equipment as assigned - Inspect and clean roofs of debris and report potential issues; coordinate roofers for repairs as necessary - Perform minor locking systems repairs on doors, file cabinets, lockers, and other fixtures as necessary - Monitor and report HVAC issues as appropriate - Act as primary laborer for events set-ups and tear downs, including load/deliver chairs and tables where needed - Monitor inventory levels of supplies, parts, and equipment, and replenish as necessary - Check and repair/report vehicle maintenance issues and arrange for repairs as necessary - Respond to public inquiries in a courteous manner, provide accurate information, and resolve complaints in an efficient and timely manner - Clean rooms, hallways, lobbies, lounges, restrooms, corridors, elevators, stairways, parking lots, and other work areas as needed - Operate variety of machinery/equipment, i.e., hand/power tools, blowers, mowers, saws, buffers, etc. - Check fire alarm systems and coordinate repairs as necessary - Respond to fire, security, water, building and other facilities emergencies in a calm, collected manner - Assist with special event set ups. - Interface with outside vendors for supplies and services. - Additional duties and responsibilities as assigned or modified by the Director of Campus Operations. Then Student Housing Coordinator duties: - Act as primary contact for leases including but not limited to: meeting potential renters and guiding them on tours of available units; responding to inquiries from potential renters; preparing leasing documents; keeping residents informed of any changes to rental agreements or upcoming property issues; communicating policies and procedures, and process violations. - Develop and maintain policies and procedures on housing, which may include eligibility, lease agreements, waiting lists, emergency, or temporary housing, special-interest housing, and riders to leases. - Conduct research on all appropriate program/service activities related to student housing. - Perform routine maintenance inspections of housing, arrange for work orders, and ensure the health and safety of residents. - Plan and maintain assigned budget, including recording damage fees, improvements to facilities as required. - Meet with and counsel students, as required, to resolve problems regarding housing assignments and coordinate all changes. - Serve as liaison with local HOA and dealing with landlord/tenant issues. - Monitor student housing budget and inform head of department regarding budget status; prepare and maintain accurate and up-to-date budget records; assist in compiling information for Department's budget request. - Process Purchasing Requisition Forms (PRF's); ensures that content is accurate and conforms to current policy. - Generate statistical reports and maintain records as required. We should combine these into one responsibilities list. Now Qualification Requirements: includes: - Knowledge Of - Residential leasing and/or property management experience - Budgeting principles - Principles and methods of general building maintenance - Principles of carpentry, plumbing, painting, electrical work, and HVAC systems - Principles and practices of contract administration - Principles of project management and coordination - Skills/Abilities - To Utilize MS Office for daily/routine work (must know Word, Excel, and Outlook at minimum) - Communicate clearly and concisely in writing and speaking using English; including spelling, grammar/punctuation usage. Candidate must be able to understand and follow written and oral directions in English; Spanish is a plus - Use basic math skills - Schedule preventative maintenance services - Operate a variety of hand and power tools/equipment in a safe and effective manner - Work with other departments to ensure job duties are carried out in a safe and timely manner - Read and interpret blueprints and plans - Monitor and evaluate the work of contractors - Establish and maintain professional working relationships with faculty, staff, students, and the general public - Work in a team environment with good interpersonal skills as well as technical skills - Prioritize work and work requests to maximize job efficiency and flow - Work under pressure of deadlines in a fast-paced environment - Operate a motor vehicle and be in possession of a valid driver's license within a good driving record that meets the requirements under the University policy on Driving Company Vehicles is required. - Work overtime, including nights and weekends, and willingness to be accessible during off hours in case of an emergency - Ability to work with individuals from diverse backgrounds - Education And/Or Experience - Requires High School diploma or GED - Intermediate to Advanced Microsoft Office skills - Five years of experience in an office environment working in an administrative support role. Now Benefits paragraph: "MBKU provides an excellent benefits package including medical, dental, and life insurance, free vision exams, short and long term disability, generous paid time off plans, a university-sponsored retirement plan. See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu)." We should keep that