Facilities Coordinator

About the role

Machina Labs is seeking a Facilities Coordinator to support the daily operations, organization, and upkeep of our fast-paced manufacturing and office facilities. This hands-on role is responsible for maintaining a clean, safe, organized, and efficient workplace while supporting facility maintenance, vendor coordination, employee workspace needs, and general site operations.

Responsibilities

• Perform daily facility walkthroughs to identify maintenance, housekeeping, or safety concerns.
• Support the upkeep and organization of office, warehouse, manufacturing, and common areas.
• Complete basic facility repairs and maintenance tasks, including furniture assembly, shelving installation, painting, and minor plumbing or electrical repairs as appropriate.
• Cook up workspace moves, office setups, furniture installations, and facility improvement projects.
• Aid with preventative maintenance scheduling and coordinate service calls with vendors and contractors.
• Receive and coordinate deliveries, shipments, and building-related services.
• Maintain inventory of office, janitorial, breakroom, and facility supplies and replenish as needed.
• Support employee events, meetings, catering, and general workplace operations.
• Move furniture, equipment, materials, and supplies throughout the facility.
• Aid with maintaining building systems and equipment by coordinating inspections and service providers.
• Support workplace safety initiatives by maintaining first aid kits, eyewash stations, PPE supplies, safety signage, and required postings.
• Participate in routine facility and safety inspections and help ensure compliance with OSHA and company safety standards.
• Travel between Machina Labs facilities as needed to support maintenance requests, workplace projects, equipment moves, and operational priorities.
• Respond to facility requests in a timely manner while providing excellent internal customer service.
• Perform other facilities and workplace support duties as assigned.

Requirements

• 2+ years of experience in facilities, building maintenance, workplace operations, warehouse, manufacturing, or a similar hands-on environment.
• Strong organizational and time management skills with excellent attention to detail.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Comfortable performing physical work throughout the day.
• Ability to lift and move up to 50 pounds.
• Basic knowledge of hand tools and general building maintenance.
• Strong communication and teamwork skills.
• Reliable, self-motivated, and able to work independently.

Preferred Qualifications

• Experience supporting manufacturing or industrial facilities.
• Familiarity with OSHA safety standards and workplace safety practices.
• Experience coordinating facility vendors and contractors.
• Forklift certification or willingness to obtain certification.
• Experience with inventory management or purchasing of facility supplies.
• Basic knowledge of HVAC, plumbing, electrical, or mechanical systems.

Pay

$23 - $28 an hour. In addition to base compensation, Machina Labs offers a competitive benefits package and stock option participation.