Facilities Coordinator

What This Job Involves - Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested. What is your day to day? Assist Facility Management Team with tactical planning for the team’s goals and objectivesProvide facility specific assistance to the project management team as needed or requestedManage and maintain small facility management tasks as assignedInput, review and complete work orders, invoices, and purchase orders (PO) for accuracy in support of the financial accounting and approval process. Answer, resolve and/or route incoming calls, emails and inquiries from team members, suppliers, and the client in a timely manner. Assist and submitted completed proposals for the Facility Managers and staff on a timely basis while ensuring all support teams review and share their approval. Submit proposals in a timely manner to the client and ensure that purchase orders are issued on time and that purchase orders are on-hand prior to the start of a project. On-time completion, first-time fix, and ensuring proper documentation, quotes, and any backlog of aged WOs are managed and completed on a timely basis including both PPMs and Reactive. Support subcontractor-related inquiries with any WO-related requests while ensuring compliance and timely completion. Coordinate with team to report and address any financial/budget related issues. Identify challenges and solicit resolution assistance as needed. Assist with the coordination and scheduling of maintenance activitiesProvide general overall facility management services including continuous monitoring of office/facilityEnsure appropriate follow up with customersProvide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption Required Qualifications 2+ years’ experience with Facility or Property AdministrationGED or High school diploma or Technical school diplomaSuperior customer service skills and orientationMust be proficient at Excel Spreadsheets and have capability of customizing administrative reports Preferred Qualifications Ability to plan and manage work under time constraintsAbility to multitask and work without direct supervisionProficient in MS Office, and possess strong written, verbal and people skillsStrong organizational skills and collaborative style What This Job Involves - Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested. What is your day to day? Assist Facility Management Team with tactical planning for the team’s goals and objectivesProvide facility specific assistance to the project management team as needed or requestedManage and maintain small facility management tasks as assignedCoordinate special events in support of client or JLLProvide support for meetings and conference room reservations as needed and directedAssist with the coordination and scheduling of maintenance activitiesProvide general overall facility management services including continuous monitoring of office/facilityAct as an interface with client, visitors and guestsEnsure appropriate follow up with customersProvide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption Preferred Qualifications Ability to plan and manage work under time constraintsAbility to multitask and work without direct supervisionProficient in MS Office, and possess strong written, verbal and people skillsStrong organizational skills and collaborative style This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. This role is not a remote work role.