Facilities Coordinator

What this job involves: This role provides general overall FM services including continuous monitoring of facilities while working with property managers to handle routine property management operations. The position involves procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing accounts payable and receivable. The coordinator serves as an interface with clients, visitors, and guests while ensuring excellent coordination and execution of work within the client environment with minimal disruption. Your day-to-day tasks will include: Assist Facility Management Team with tactical planning for team goals and objectives while managing small facility management tasksProvide general overall facility management services including continuous monitoring of office/facility operationsCoordinate special events in support of client or JLL and provide support for meetings and conference room reservationsAssist with coordination and scheduling of maintenance activities while providing direction to vendors and service providersAct as an interface with clients, visitors, and guests ensuring appropriate follow-up with customersProperly and effectively administer and maintain all security systemsAssist with budgetary requests, analysis, and reporting including researching and analyzing budget variances Required Qualifications: Associates degree in facilities management, building, business or another related field2+ years’ experience with Facility or Property AdministrationSuperior customer service skills and orientationAbility to maintain professionalism at all times and under stressful situationsAbility to plan and manage work under time constraints and multitask without direct supervisionStrong written, verbal and people skills with strong organizational abilitiesProficient in MS Office Suite Preferred Qualifications: Experience with procurement processes and purchase order managementCorrigo CMMS platform operations and user managementKnowledge of security systems administration and maintenanceFamiliarity with budget analysis and variance reportingExperience coordinating special events and meeting supportUnderstanding of basic facility management principles and practicesExperience working in client-facing environmentsKnowledge of vendor management and service provider coordination