Facilities Coordinator

About the role

IST Management is seeking a Facility Coordinator/Operations Manager to join our Chicago team! The Facility Coordinator is responsible for providing on-site management and regional support our facilities operation in Lease agreements, HVAC, property management, Print/Scan/Mail/Hospitality and Office Service functions.

Responsibilities

• Act as primary contact for building management, general office management, operational facility issues and requests
• Coordinate with vendors – Crafty, Iron Mountain, Pro Shred
• Conduct routine facility inspections to determine areas for service
• Coordinate and assist in implementation of future of work
• Provide hands-on support for basic maintenance
• Engage approved vendors as needed to complete repairs
• Partner with necessary internal departments including EUC
• Ensure timely follow-up and work order completion
• Provide backup to Facility Manager for all sites as necessary
• Perform other functions as assigned
• Perform on-site event coordination and planning with global Events Team
• Professional and friendly customer service; verbal and written interaction with internal and external clients with excellent use of business etiquette and critical thinking skills.
• Hospitality services: Conference room management (i.e. setting up/breakdown for meetings and events, arranging and moving tables/chairs, assist with catering orders, other related tasks as needed)
• Mail/Copy/Print Center - Ability to manage workflow and direct team in best practices and utilize current technology to leverage workflow. Make viable recommendations on industry trends and solutions to improve operations efficiency
• Consistently adhere to business procedure guidelines; take direction from Sr. Management and maintain communication with full participation in all scheduled meetings.
• Participate in cross-training and develop plans for the execution of cross-training of team members
• Maintain all logs and reporting documentation; attention to detail and adhere to all safety procedures; perform other tasks as assigned

Qualifications

• At least 2-3 years of Site Management experience in a corporate office environment
• Experience managing a team of 5+ employees
• Strong leadership skills
• Ability to lead a diverse team of employees and deliver a high level of customer end user services
• Use critical and analytical skills in delivering practical solutions
• Previous management experience in a legal environment is a plus
• Prior Office/Corporate/Facility Management experience
• Microsoft Office proficiency required
• High School Diploma or GED required
• Authorization to work for any employer in the US required
• Excellent communication skills both verbal and written
• Ability to effectively lead a team environment; willingness to cross-train for other job functions and must be a working manager
• Ability to meet employer's attendance policy
• Ability to lift up to 50 lbs

Benefits

• Medical
• Dental
• Vision
• STD
• LTD
• Life
• 401k
• Paid Time Off
• 7 paid holidays
• Pet Insurance
• Bonus Incentives

Pay

Annual Compensation: $65,000 - $75,000

Schedule

Must have flexible schedule to work early and late shifts. Overall hours of operation are 7:00 AM - 9:00 PM Monday-Friday.