Facilities Coordinator

Responsibilities

• Manage facilities recurring and non-recurring tasks, purchasing, repairs, and other services.
• Evaluate and recommend options to support staff and client needs cost-effectively and efficiently.
• Purchase various items for residential and office properties.
• Invoice/receipt review and approval.
• Schedule repairs and routine maintenance.
• Coordinate with supervisor on new requests using the electronic help desk ticketing system.
• Coordinate efforts with the Facilities Supervisor in managing and maintaining residential properties by region.
• Maintain InVision’s vehicle data in fleet information management systems.
• Maintain residential site data into the Evolv system and utilize reports for data accuracy audits.
• Research and identify vendor options in conjunction with supervisor.
• Maintain consistent resupply of office and kitchen supplies.
• Assist the Facilities Property Coordinator with tasks related to new home preparation.
• Manage preventative maintenance/inspections such as annual furnace/fire extinguisher inspections, well water testing, and septic service.
• Support the Facilities Supervisor in project implementation and/or process improvement initiatives.
• Perform other duties as assigned by Facilities Supervisor.

Qualifications

• Two years’ experience in residential, operations, and/or building management.
• Excellent verbal and written communication skills and computer proficiency with Microsoft Word, Excel and Outlook.
• Basic understanding of residential building systems and primary maintenance procedures.
• Cost control and resource optimization skills.
• Ability to write reports and business correspondence.
• Knowledge of occupational health and safety standards.
• Strong written and verbal communication skills.
• Able to maintain accurate accounting for all expenditures in accordance with policy and procedures.
• Flexibility to adapt to changing priorities and work in a dynamic environment.
• Ability to handle multiple tasks simultaneously.
• Focus on providing excellent service to internal and external customers.
• Ability to address and resolve customer concerns.
• Commitment to identifying and implementing continuous improvement initiatives.
• Use of analytics tools for auditing facilities data.
• Ability to identify and report patterns in system data.
• Sporadic travel within the state required.
• Ability to write reports and other business correspondence.
• Ability to comprehend and apply basic mathematical concepts.
• Competency in prioritizing multiple and competing projects.
• Ability to effectively present information and respond to questions.
• Computer proficiency with Microsoft Word, Excel and Outlook are required.
• Problem solving and critical thinking are utilized on a regular basis.
• Attention to detail, show initiative and good judgment.
• Demonstrate stress tolerance and resilience.
• Customer service orientation and organizational skills.
• Physical demands include sitting, talking, hearing, reaching, writing, and occasional lifting up to 50 pounds.