Facilities Coordinator

Location: 100% on-site Lenexa, KS

About the role

The Facilities Coordinator will support the day-to-day operations of facilities in the Lenexa KS office/lab, ensuring that processes and procedures are streamlined to achieve maximum efficiency in terms of cost and productivity in a collaborative team environment. This is a hands-on role which may require heavy lifting, furniture assembly, and use of tools.

Responsibilities

• Recognize, exemplify and adhere to ICON’s values, which center around our commitment to People, Clients and Performance
• Embrace and contribute to our culture of process improvement with a focus on streamlining processes, adding value to our business, and meeting client needs
• Use discretion with support of Manager to identify and resolve day-to-day issues to maintain office operations
• Support essential central services, such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational
• Assist with management of local Facilities and Administration budget, annual budget preparation, forecasting, and invoice review and tracking
• Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics
• Source and monitor suppliers, including ordering, stock control, and distribution in compliance with procurement and purchasing policies (role may require heavy lifting of 50 lbs+)
• Act as local Health & Safety (H&S) Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation
• Responsible for call-out system for emergencies or alarm-related calls and implementation and compliance with fire safety procedures
• Coordinate and deliver Facilities and Administration Induction for new employees
• Support other GBS functions at a local level, such as invoice scanning and log completion for Finance where required
• Keep management informed of any issues within the organization that require attention
• Assist with additional facilities-related projects as assigned

Requirements

• A minimum of 1 year experience in a Facilities and Administration related role or equivalent experience
• Familiarity/proficiency with hand tools; basic knowledge of plumbing/electric is preferred
• Proficient with Microsoft Office Suite
• Ability to be resourceful and proactive in dealing with issues that may arise
• Strong oral and written communication skills, with fluency in English required
• Strong interpersonal skills and ability to interact at all levels and across cultures
• Awareness of workplace Health & Safety regulations
• High School diploma or international equivalent required

Benefits

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who support well-being
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others