Facilities Coordinator

About the role

The Facilities Coordinator is primarily responsible for coordinating and managing the various contractors and staff that support the day-to-day operations of the administrative office buildings. This includes overseeing the cleanliness, security, and safety of the site, managing service contracts, and assisting with construction projects.

Responsibilities

• Takes the lead in the day-to-day operations of the 2600 Wilshire Building common areas.
• Coordinates and manages various contractors and staff supporting the administrative office buildings.
• Maintains and improves the safety and efficiency of facilities and operations.
• Assists with commercial tenant relations and staff relocation/move management.
• Serves as a point of contact for mail and delivery services.
• Supervises the maintenance and repair of printing and bindery equipment.
• Maintains compliance with postal legislation and ensures efficient program operations.

Requirements

Experience and education requirements include:

• An associate's degree and at least one year of experience in administrative facility operations.
• Two years of additional experience may substitute for the educational requirement.
• A minimum of four years of experience operating and maintaining printing, duplicating, and allied equipment, with two years of supervisory experience.
• Experience in mail collection, processing, and delivery is desirable.

Qualifications

The ideal candidate should possess:

• Customer-focused problem-solving skills.
• Strong written, verbal, and interpersonal communication skills.
• Organizational and prioritization skills.
• Ability to recognize and communicate site service needs.
• Detail-oriented and accurate.
• Proficiency in Microsoft Office Suite and the Internet.

Skills

Essential skills include:

• Ability to recognize and communicate site service needs.
• Ability to develop and draft clear and concise procedures, communications, reports, manuals, etc.
• Ability to study and understand postal legislation.

Benefits

The position offers:

• Pension Plan.
• Medical/Dental/Vision Plan.
• Short-Term Disability/Long-Term Disability/Mandatory Life Insurance.
• General Leave/Holidays/PTO.
• Additional Optional Benefits.