Facilities Coordinator

The Opportunity at a Glance

Status: Full-time, year-round, and benefit-eligible (30–40 hours per week)
Hourly Rate: $36.00 to $39.00 (depending on experience)
Schedule: Typically Sunday–Thursday or Tuesday–Saturday (8:00 AM – 4:30 PM)
Flexibility: Occasional evening, weekend, or holiday work essential due to public events and seasonal celebrations.

Role & Key Responsibilities

• Project Tracking & Administration:
  • Work Order Wizard: Manage and prioritize daily incoming work orders using Monday.com and Google Workspace, keeping staff updated on project timelines.
  • Supply & Inventory Management: Organize facilities supplies, coordinate purchasing with the Director, and maintain accurate inventory records.
  • Keep the Records: Maintain “as built” construction drawings for new projects and update preventative maintenance schedules for our buildings and equipment.
  • Tech Backup: Serve as the alternate staff technical expert for our onsite control systems, phones and computers.
• Hands-On Maintenance & Event Support:
  • The Magic Makers: Collaborate closely with the Events team to support the full lifecycle of events (including Nightfall and Holidays).
  • This includes setting up furniture, lighting, platforms and staging areas.
  • Fixes & Repairs: Assist the maintenance crew with scheduled and unscheduled quick fixes, ranging from basic carpentry, painting and plumbing to HVAC filter swaps and seasonal brush clearing.
  • Logistics & Safety: Help with shipping and receiving by unloading heavy or oversized freight deliveries (like concrete statuary or fountains) and proactively keeping the workspace clean and safe.

The Experience

• An Associate or Bachelor's degree in Facilities, Construction, or Project Management (or equivalent technical certificates), paired with 2+ years of facilities, property management, or real estate coordination.
• Familiarity with blueprints, specifications, OSHA safety regulations, and building/permitting policies.
• Bonus points for an International Facilities Management Association (IFMA) certification!
• Comfortable with general hand/power tools (saws, drills) and possessing a basic understanding of residential electrical circuits and mechanical systems.

The Mindset

• A true team player who values diversity, equity, accessibility, and inclusion (DEAI), viewing cultural differences as a core asset to our team culture.
• A valid Driver’s License is required.

Physical Reality Check

• You must be comfortable walking across uneven terrain, climbing stairs, and standing for long stretches.
• You will frequently work on 12-foot extension ladders and need the strength to lift and carry up to 60 lbs. (like beverage cases, equipment, and structural materials).

The Filori Community

We offer a supportive environment where your leadership, data-driven decision-making, and teamwork are celebrated.