FACILITIES COORDINATOR

Location: Clark, NJ

Salary: $55,000 - $65,000

About the role

ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE). ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets.

This position supports both site operations and event execution at Shell Woodcreek campus. This dual-role position is critical to ensure the smooth day-to-day functioning of the facility while also delivering high-quality, well-coordinated events that enhance employee engagement and site culture.

Responsibilities

Site Events

• Communicates with the Houston Site Manager and event support team of event request
• Responds to event inquiries within a timely manner (24 hours of event request) to begin event coordination process; inclusive of correspondence with event host
• Holds recurring meetings with all FM & event support team to include action items (publish team actions on Friday of each week)
• Complete all activities supporting event actions within a timely manner (5 working days) prior to the event with late event requests 2 business days prior to the event
• Work with Site operations team and safety to ensure event is executed properly
• Contact Host to begin coordination
• Reserve meeting rooms / adjust bookings
• Evaluate venue suitability
• Check for space/room and/or event scheduling conflicts: note VIPs get priority even with currently reserved spaces
• Note: Condeco reservations are 6 months in advance (max); exception: only EVPs (SEG level) can schedule in advance of 6 months prior to event
• Maximize strategic opportunity with another business/ERG
• Coordinate A/V/ Executive IT (AV support, etc.), security & safety needs
• Complete all event support activities & inform Houston Site Manager
• Publish actions (via email & on MS Teams) from event meetings
• Hold event meetings & anticipate operational challenges
• Manage visitor access
• Manage TLC requests (branding, signage, AV, etc.)
• Send out site-wide invites; add to event calendars; publish on Viva Engage
• Finalize catering (food, beverage, flowers, etc.) & beer/wine requests

Site Operations

• Serve as a point of contact for general facility-related inquiries and service requests
• Coordinate with vendors and internal operations for maintenance, repairs and space management
• Support room scheduling, signage, readiness for high-level meetings and business functions
• Monitor and report on facility conditions, ensuring safety, cleanliness, and functionality
• Assist with space planning, office moves and occupancy tracking
• Monitor and maintain shared spaces including meeting rooms, break areas, wellness rooms, and fitness spaces
• Ensure compliance with health, safety, and building regulations
• Assist with emergency preparedness and site safety protocols
• Provide support for AV setup, room readiness, and logistics for high-level meetings and business functions

Benefits

• Medical, Dental, Vision
• Life Insurance / AD&D
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.