Facilities Coordinator

Employment Type: Full‑Time, Onsite

About the Role

Accountable for the management of the organization’s facilities within a specified region. Oversees facilities vendor relationships to ensure all facilities are maintained and functioning properly, enhancing appearance and productivity of the credit union. Includes oversight of building renovations, equipment needs and maintenance, grounds and building maintenance, obtaining contract bids, and overall efficient use of facilities. Partners with facilities vendors to maximize expertise and develop efficiencies, providing outstanding service to internal and external members while living the core values: Act with Integrity, Drive Progress, Build & Strengthen Relationships, Keep People at the Core.

Major Duties and Responsibilities

• Ensures all buildings, areas and grounds are safe for employees and visitors.
• Develops and adheres to an annual facilities budget.
• Creates detailed proposals for any new facilities project over $1,000 or when directed by the Director of Corporate Real Estate or the Manager of Facilities.
• Oversees all facility maintenance including plumbing, electrical, HVAC, telephone, lighting, drive‑up systems, sound/music, power generation and backup, structural, roof, paint, elevator, appliances, and purchase of new or replacement equipment; electronically tracks all issues and actions taken.
• Monitors and ensures contractor compliance for contracts such as landscape, janitorial, HVAC, carpet, elevator, and snow removal.
• Coordinates and tracks contracts for janitorial, grounds maintenance and waste disposal at all branches; prepares bid specifications and oversees implementation.
• Maintains a file of vendors for all facility‑related functions and service level agreements (SLA) for janitorial, landscaping and snow removal vendors.
• Manages building preventative maintenance schedules and may perform minor repairs (plumbing, wallpaper, painting, light bulbs, minor irrigation repairs).
• Accountable for maintenance and overall upkeep of company vehicles; maintains electronic record of all vehicle maintenance.
• Maintains adequate inventory of maintenance products used in all buildings.
• Monitors facilities ticket system for all other Advia‑managed properties and provides dispatch services for assisting other locations with facility issues.
• May require regional travel for quarterly property assessments and special projects.
• Complies with applicable laws and regulations, including the Bank Secrecy Act, the Patriot Act, and OFAC, and follows internal policies to minimize risk.

Requirements

• Three to five years of similar or related experience, including preparatory experience.
• High school degree or equivalent.
• State‑approved driver’s license.

Skills

• Knowledge of janitorial equipment and maintenance procedures.
• Basic understanding of blueprints and operation of electrical, mechanical, heating, cooling and plumbing equipment.
• Good mechanical and problem‑solving abilities.
• Well organized and able to work independently.
• Ability to coordinate with others and professionally assist members as needed.
• Attention to detail.
• Proficiency with drills, electrical tools, meters, timers, hand tools and related machinery.
• Computer literacy; regular email use.
• Interpersonal: high level of trust, credibility and diplomacy; ability to engage in sensitive/confidential dialogues with customers, reports and vendors; capable of motivating, influencing, educating and advising others.

Physical Requirements

• Primarily sedentary work with limited physical exertion; occasional lifting of up to 10 lb.
• Capable of climbing/descending stairs in an emergency.
• Operate routine office equipment (telephone, copier, fax, calculator).
• Work on a computer 6‑8 hours per day when necessary.
• Ability to work extended hours as required.
• Regular, reliable, and timely attendance.

Working Conditions

• Indoor climate‑controlled shared work area with minimal noise.
• Outdoor work in various heat and cold conditions.

Mental and Emotional Requirements

• Perform job functions independently or with limited supervision; work effectively alone or as part of a team.
• Read and follow written and oral instructions; speak clearly and deliver information logically.
• Deal calmly and professionally with diverse personalities and cultures; provide high‑level customer service and discretion.
• Maintain composure under deadline pressure, extreme accuracy, quality, and fast‑pace demands.
• Handle multiple, simultaneous, changing priorities.
• Exercise highest level of discretion on internal and external confidential matters.

Pay

Salary range: $20.48‑$24.57 per hour with an annual award opportunity based on individual and credit union performance.