Facilities Coordinator -Administrative Office of the Courts (AOC)-Non-Tenured (Non-Merit)

About the role

The Kentucky Judicial Branch offers exciting career opportunities with the Administrative Office of the Courts in Frankfort and the state courts that operate in all 120 counties. We provide the many benefits of state government employment, including generous vacation and sick time, health insurance and a retirement plan. Our work environment values diversity and inclusion and we're committed to fair and equal treatment, regardless of race, gender, religion, ethnicity, and sexual orientation. We also promote a healthy work-life balance.

Responsibilities

• Oversee the operations and maintenance of court facilities statewide.
• Perform space audits as needed.
• Maintain comprehensive files for each court facility, including floor plans, maintenance and janitorial contracts, background checks for maintenance and janitorial services providers, insurance certificates, warranties, manuals.
• Act as a liaison between court officials and county officials and employees to ensure court facilities are sufficiently maintained and repairs are completed.
• Aid court officials, county officials, and professional service providers in resolving facility-related issues.
• Review requests associated with janitorial and maintenance providers for court facilities and make recommendations.
• Review auditors' questions regarding regular operating costs for court facilities and make recommendations.
• Review requests for nonrecurring repairs and quotes submitted by counties and make recommendations.
• Manage nonrecurring repair or replacement projects for court facilities statewide and authorize reimbursement for completed projects.
• Review requests for space and make recommendations.
• Lease property for use of the court of justice.
• Act as a liaison between the KCOJ occupant and the lessor to ensure leased properties are properly maintained.
• Obtain and manage janitorial services for private sector leases.
• Maintain a comprehensive KCOJ occupied space list including data about each property occupied by the KCOJ.
• Review and approve invoices and payments associated with court facilities and leased premises.

Requirements

• Education: Bachelor’s Degree in Construction or business-related field
• Experience, Training, or Skills: 4 Years Supervisory Experience
• Substitute Education: None
• Substitute Experience for Education: Associate Degree with 3 years’ experience; HS Diploma with 5 years’ experience
• Special Requirements: Strong Time Management and Organizational Skills. High Degree of Attention to Detail. Ability To Work Independently and Prioritize Tasks. Travel Statewide. Ability To Climb, Bend, and Stoop.

Qualifications

• Strong Time Management and Organizational Skills.
• High Degree of Attention to Detail.
• Ability To Work Independently and Prioritize Tasks.
• Travel Statewide.
• Ability To Climb, Bend, and Stoop.