Facilities Contract Administrator

About the role

UVM is recruiting for a Facilities Contract Administrator to provide oversight for contract procurement, contract administration, and associated business processes, as well as departmental and Facilities Management operational support as needed. This position serves as a key liaison among Facilities Management units, central business partners, contractors, consultants, and other campus stakeholders. The role promotes fiscal stewardship, regulatory compliance, environmental sustainability, social responsibility, and operational excellence while supporting the University’s strategic objectives.

Responsibilities

• Administer service, maintenance, construction, and professional service contracts
• Oversee departmental purchasing and associated financial processes
• Support budget development and financial reporting
• Coordinate project accounting activities
• Lead continuous improvement of contractual structures to enhance operational effectiveness and customer service
• Act as a liaison among Facilities Management units, central business partners, contractors, consultants, and other campus stakeholders
• Promote fiscal stewardship, regulatory compliance, environmental sustainability, social responsibility, and operational excellence

Requirements

• Bachelor’s degree in business administration, public administration, supply chain/procurement, accounting, facilities management, construction management or related field
• Three years of relevant experience coordinating contracts, service agreements, procurement processes, projects or vendor relationships
• Demonstrated ability to interpret contract language, specifications, policies and financial information
• Experience preparing scopes, solicitation materials, evaluation documentation, requisitions, purchase orders or invoice reconciliations
• Strong analytical, writing, facilitation, organization and problem-solving skills
• Ability to manage numerous concurrent agreements and deadlines with a high degree of accuracy and discretion

Desirable Qualifications

• Public‑university, government or other regulated public‑sector contracting experience
• Experience with facilities operations contracts such as custodial, waste, grounds, snow, HVAC, elevators, life safety, controls, fleet, utilities or outsourced maintenance
• Experience with ERP, e‑procurement, contract‑lifecycle, IWMS/work‑order, document‑management and reporting systems
• Public procurement or contract‑administration certification, or willingness to obtain an appropriate certification after hire
• Experience developing vendor scorecards, KPIs, service‑level requirements and corrective‑action plans

Skills

• Strong analytical, writing, facilitation, organization and problem‑solving abilities
• Capacity to manage numerous concurrent agreements and deadlines with high accuracy and discretion

Pay

Anticipated pay range: $67,000 to $75,000

Schedule

• Standard full‑time schedule: 37.5 hours per week (1.0 FTE)
• Hybrid work option available per university telecommuting policy
• Occasional evening and/or weekend work may be required (may result in overtime if non‑exempt)