Facilities Construction Project Manager Associate

About the role

The Construction Project Manager Associate supports senior Construction Project Managers (Levels 3-5) on large projects while independently overseeing small to mid-size renovation, maintenance, repair, and Minor Capital Projects. They guide each project from initial design concept and budget development through final construction coordination, with regular supervisory input.

Responsibilities

• Evaluates program requirements, budget constraints, building systems, utility infrastructure, and code compliance to define and communicate project scope.
• Ensures all projects meet regulatory standards and organizational policies through structured review processes.
• Proactively identifies opportunities to adjust construction and design contracts to better align with evolving project needs.
• Maintains consistent communication with key stakeholders by delivering timely status updates and progress reports as required.
• Serves as a point of contact for contractors and vendors, managing project reviews for conformance to regulatory requirements and organization policies.
• Manages project reviews for conformance to regulatory requirements and organization policies.
• Oversees and ensures all training and close-out documentation meet the contract requirements and are properly turned over to the appropriate entity, including warranties, record drawings and Operations & Maintenance Manuals.
• Takes initiative to make recommendations to modify construction and design contracts to incorporate needs of the project.
• Performs organizational and administrative activities not directly relating to projects, including serving on organization committees representing the department or unit.
• Creates projects in Project Management software applications, including systematic reporting and updating of project status as required by Capital Project Management including budget and schedule.
• Participates in Emergency Response Building Rapid Assessment Team, and other duties assigned.

Requirements

• Knowledge of building and construction, design, construction contract administration and California Building Codes.
• Skills to develop project scope and drawings.
• Computer skills in word processing, spreadsheet, and MS Office skills.
• Good written, verbal, and interpersonal communication skills, including effective negotiation skills.
• Good organizational and analytical skills.
• Detail oriented to accurately proof contracts and other documents.
• Skilled in construction project management software.
• Knowledge of industry standards and utility system characteristics when inspecting and surveying building infrastructure for the basis of project design development.
• Ability to work with consultants and material vendors in exploring design and construction options.
• Knowledge of University Policies and Procedures applicable to the Irvine Campus.
• Knowledge of principles used in preparing man-hour and material estimates for various types of projects.
• Skills in adjusting industry estimated procedures and guides to accommodate project specific conditions.
• Knowledge of Public Contracting Code and Policies as they pertain to procuring professional services, purchase orders, and construction contracts.
• USGBC LEED credentials
• Project Management Institute- PMP
• Association of Energy Engineers- Certified Energy Manager
• Active California Department of Consumer Affairs - Architectural or Professional Engineer License