Facilities & Chemical Systems Coordinator at Gelest

Principal Accountabilities

• Cook up and monitor scheduled maintenance activities and facility-related work orders for Buildings 4 & 5 infrastructure.
• Partner with Maintenance facilities, EHS, and R&D teams to support timely resolution of infrastructure concerns, including laboratory utilities, building systems, and reliability-related issues.
• Track and communicate status updates related to maintenance requests, corrective actions, and operational disruptions.
• Oversee chemical, glassware, laboratory consumables, and related inventory systems to ensure inventory accuracy, availability, and regulatory compliance.
• Maintain and support accuracy of chemical and laboratory inventory records within DEACOM and related inventory management systems.
• Cook compliance review and tracking for new chemical orders to ensure alignment with safety, regulatory, and operational approval requirements prior to procurement and use within the R&D environment.
• Partner with Procurement, EHS, Maintenance facilities, and laboratory stakeholders to ensure chemical inventory transactions, storage locations, and usage records remain current and compliant.
• Monitor aging, expired, excess, or overstocked chemical inventory and coordinate proper disposition activities in partnership with EHS and laboratory stakeholders.
• Serve as a lead coordinator for Buildings 4 & 5 safety initiatives, including emergency preparedness activities and first response coordination.
• Support incident response coordination, corrective action tracking, and follow-up activities as required.
• Conduct routine laboratory and facility walkthroughs to identify safety, housekeeping, storage, or infrastructure concerns.
• Aid in the implementation and continuous improvement of inventory control processes to reduce excess chemical storage, aging inventory, and operational risk exposure.
• Aid in the implementation and continuous improvement of laboratory operational procedures, safety systems, and inventory management practices.
• Maintain documentation and records associated with maintenance activities, inspections, safety programs, inventory systems, and compliance activities.
• Support cross-functional communication between R&D, Maintenance facilities, Operations, Procurement, and EHS stakeholders.

Special Features

• Position operates within active laboratory and chemical processing environments supporting research and development operations.
• Role requires regular interaction with chemical inventory systems, laboratory operations, and facility infrastructure.
• Position may serve as part of emergency response coordination activities for the Buildings 4 & 5 domain.
• Aging laboratory infrastructure and chemical storage management require proactive risk identification and operational coordination to minimize safety and business disruption risks.
• Overstocking and aging of exempt chemical storage present increasing operational and safety risks requiring active inventory governance and coordination.

Knowledge/Experience/Skills

• Bachelor’s degree in Chemistry, Chemical Technology, Environmental Health & Safety, Facilities Management, Operations, Supply Chain, or related discipline preferred; equivalent combination of education and experience may be considered.
• 3+ years of experience supporting laboratory operations, facilities coordination, chemical inventory management, EHS programs, or related technical environments preferred.
• Familiarity with laboratory chemical handling, storage, and inventory management practices.
• Understanding of safety protocols and regulatory requirements within chemical or laboratory environments.
• Experience with ERP, inventory management, or laboratory chemical tracking systems required; DEACOM experience preferred.
• Familiarity with chemical approval workflows, SDS management, and laboratory compliance documentation preferred.
• Experience coordinating maintenance activities, vendor support, or facilities-related work requests preferred.
• Strong organizational and project coordination skills with attention to detail.
• Able to manage multiple priorities and respond effectively in a dynamic operational environment.
• Effective written and verbal communication skills.
• Strong interpersonal and cross-functional collaboration abilities.
• Proficient with Microsoft Office Suite and inventory or tracking systems.
• Able to work independently while maintaining strong partnership with technical and operational stakeholders.
• Must be able to work in laboratory and chemical processing environments while utilizing required PPE, including safety glasses, gloves, respirators, and safety shoes as necessary.
• Must be able to lift up to 50 pounds.
• Occasional off-shift support may be required for facility outages, or scheduled maintenance coordination.

Supplemental Company Information

• The salary range for this position is $75k to 99k.
• Factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations may influence base pay offered.
• This salary will be subject to a geographic adjustment (according to a specific city and state), if an authorization is granted to work outside of the location listed in this posting.