Facilities Assistant

About the role

Munsch Hardt is seeking a Facilities Assistant who will support the daily operations of our Dallas office by ensuring the workspace is organized, welcoming, and efficient.

Responsibilities

• Supporting the day-to-day operations of the office and ensuring shared spaces are clean, organized, and fully functional.
• Monitoring conference rooms, kitchens, copy areas, and common spaces to maintain a professional environment.
• Cooking room supply inventory, ordering, and stocking.
• Serving as a liaison with vendors, service providers, and building management.
• Coordinating routine maintenance, repairs, and service requests while tracking work to completion.
• Aiding with office moves, workspace reconfigurations, furniture installations, and new employee office setups.
• Serving as a point person for conference room scheduling and ensuring meeting spaces are prepared for client meetings and internal events.
• Responding quickly to last-minute meeting changes and office requests.
• Aiding with office safety initiatives, emergency preparedness, fire drills, and maintaining emergency supplies.
• Coordinating building access, visitor logistics, and badge requests.
• Processing invoices, tracking facilities expenses, and maintaining vendor and service records.
• Supporting facilities reporting, documentation, and administrative projects.
• Delivering exceptional customer service to attorneys, staff, clients, and visitors.

Requirements

• 1-3 years of facilities, office services, administrative, or related experience (law firm or professional services experience preferred).
• Excellent organizational skills with strong attention to detail.
• Outstanding customer service and communication skills.
• Strong problem-solving skills and a proactive approach to work.
• Proficiency with Microsoft Office; experience with facilities management or ticketing systems is a plus.
• Flexibility to work overtime when business needs require.

Qualifications

• High school diploma or equivalent.
• Valid driver's license and reliable transportation.

Skills

• Microsoft Office Suite
• Facilities Management Software

Benefits

• Competitive compensation
• Comprehensive benefits package
• Grossly generous paid time off beginning your first year
• Retail retirement savings plan with employer contributions

Pay

Compensation is commensurate with experience.

Schedule

The position is full-time, Monday through Friday, 8:00 AM - 5:00 PM.