Facilities Assistant

Key Responsibilities

• Affixes to resolve facility maintenance issues, including coordinating repairs for building systems, appliances, and equipment.
• Performs routine facility inspections to proactively identify maintenance needs.
• Collaborates with approved vendors for minor repairs and services as directed.
• Safeguards employee access badges and maintains inventories and records of keys, fobs, and access devices.
• Monitors office supply levels and places orders through approved vendors.
• Aids in setting up and organizing workspaces for attorneys and staff in the Atlanta office.
• Aids in coordinating deliveries, furniture placement, and equipment setup for new offices.
• Maintains records for fire safety inspections and fire extinguisher servicing.
• Identifies and reports safety hazards or compliance concerns to the Operations & Facilities Manager.
• Supports relationships with cleaning, shredding, beverage, and other service vendors.
• Tracks vendor performance issues and reports concerns to management.
• Aids in verification of vendor invoices and preparation for accounting approval.
• Provides logistical support for office buildouts, expansions, and relocations.
• Provides general administrative and operational support as needed.

Required Qualifications

• High school diploma or equivalent required.
• Minimum of two (2) years of experience in facilities, maintenance, or administrative support roles.
• Experience in a professional office environment preferred.

Skills

• Strong organizational and multitasking abilities.
• Effective verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Basic understanding of facilities maintenance and vendor coordination.

Physical Requirements

• Ability to lift and move objects weighing up to 50 pounds.
• Frequent standing, walking, bending, and reaching.

Performance Measures

• Timely and effective resolution of facility-related requests.
• Accurate tracking of supplies, access devices, and vendor services.
• Proactive support of office setup and maintenance needs.

Competencies

• Attention to detail and problem-solving ability.
• Collaboration with staff, vendors, and management.
• Reliability and responsiveness to operational needs.

Working Conditions

• Primarily office-based with occasional physical labor.
• Fast-paced environment with shifting priorities.