Administrative Assistant

Responsibilities

• Develop presentation (IM / Executive Materials)
  • Create and format high-quality PowerPoint presentations, including Investment Memorandums (IMs)
  • Translate complex information into clear, visually compelling slides
  • Ensure accuracy, consistency, and professionalism of all materials
  • Support version control and tight deadlines in deal environments
  • Uphold an excellent standard of data hygiene across multiple workflows (Salesforce, Teams, and Microsoft Office)
• Corporate Development Operations
  • Aid the Corporate Development team with lead generation, verification, and preparation for trade shows
  • Reconcile data across Salesforce and internal reporting sources/tools
  • Conduct routine Salesforce cleanup, ensuring data accuracy, removing duplicates, and correcting incomplete records
• Administrative & Coordination
  • Manage calendars, schedule meetings, and coordinate internal/external communications
  • Prepare and organize documentation, reports, and correspondence
  • Support leadership team with day-to-day administrative tasks
• Marketing Support
  • Aid in the creation and formatting of marketing materials (presentations, IMs, pitch decks, proposals)
  • Ensure brand consistency across all documents and communications
  • Coordinate with internal stakeholders to gather content for marketing initiatives
  • Maintain and update marketing assets, templates, and databases

Qualifications

• Minimum of 3 years in a similar role
• Proficiency in Salesforce CRM and Microsoft Office Suite
• Proficiency in presentation preparation and design for executives, including data visualization
• Strong attention to detail and ability to follow structured workflows
• Comfort working independently and managing tasks with minimal oversight
• Excellent organizational and communication skills
• Experience with event management will be considered an asset