Facilities and Maintenance Manager

Employment Details

Employment Status: Full‑time (40 hours per week) – Exempt/Salaried

Schedule: Monday – Friday 8:00 a.m. – 5:00 p.m. (60 min unpaid lunch). Schedule may vary based on parish needs; some evenings and weekends will be required.

Reports to: Priest/Pastor

Benefits

• Paid holidays
• 403(b) retirement plan
• 401(a) pension plan
• Medical, dental, vision, and life insurance
• Employee Assistance Program
• Short‑term and long‑term disability coverage

Summary

The Facilities Manager is a highly organized and motivated individual responsible for overseeing the calendaring of events for the rental of facilities at both the main church campus and The Annex property. This role creates a welcoming environment for the community, ensures the success of various Catholic events, and serves in a supervisory capacity over the parish maintenance team.

Responsibilities

• Manage and maintain a comprehensive calendar of events, including religious ceremonies, retreats, ministry meetings, social gatherings, facility rentals, and other community‑oriented activities.
• Oversee the rental process for facilities, handling inquiries, contracts, logistics, and ensuring venues meet event needs.
• Coordinate with church ministries, event planners, parish staff, and vendors to ensure smooth event execution.
• Respond promptly to rental inquiries and schedule facility tours within reasonable hours.
• Handle rental agreements and payment processes from start to finish; be present during rental events or assign responsibility to the Maintenance Worker.
• Assess and recommend improvements to rental processes to the Pastor.
• Schedule and manage event budgets.
• Oversee opening and locking of rental facilities, ensuring security procedures are followed.
• Negotiate and finalize contractual security hours with local law enforcement.
• Submit invoices (including security invoices) to the bookkeeper with supporting documentation.
• Cultivate and maintain positive relationships with internal and external stakeholders, including Catholic organizations, clergy, vendors, sponsors, and community members.
• Collect and analyze event feedback, making recommendations for future improvements.
• Maintain positive relationships with staff, volunteers, and community members who use parish facilities.
• Assist with planning and coordination of parish‑wide events such as the Fall Festival and other fundraising activities.
• Serve as point of contact with city officials regarding permits and licenses required for parish events.
• Supervise parish maintenance team members (custodians, maintenance, and janitorial workers), including hiring recommendations, training, performance evaluations, disciplinary actions, and terminations in coordination with Human Resources.
• Provide leadership, training, and performance evaluation to ensure high‑quality service and compliance with safety standards.
• Schedule and assign daily tasks, projects, and preventive maintenance activities.
• Oversee contracts and vendors performing building repairs, renovations, or specialized services.
• Ensure team adherence to parish policies, procedures, and regulatory requirements.
• Meet regularly with maintenance and custodial staff to discuss needs and project proposals for the pastor and finance council.
• Assemble and assign maintenance schedules; plan and schedule the team for rental‑related preparation and takedown.
• Direct implementation of the annual work plan for facility maintenance and upkeep.
• Evaluate and revise maintenance and custodial methods and procedures as needed.
• Obtain bids and contracts for work and oversee fulfillment of contract terms.
• Adhere to risk‑management requirements, safety compliance, active‑shooter training, and related protocols to ensure safety of self and others.
• Protect confidentiality of all organizational information, including client, donor, and financial data.
• Follow the Code of Conduct and Faith and Moral Policy.
• Take a solution‑oriented, collaborative approach in all interactions, supporting the mission and vision of the organization.
• Perform any other duties assigned by the priest or parochial vicar.

Requirements

• Education: High School Diploma or equivalent (or higher).
• Experience: Four to six years of proven experience in building/facilities maintenance and in events coordination.
• Licenses & Credentials: Reliable transportation, valid driver’s license, and valid vehicle insurance.
• Knowledge, Abilities, and Skills:
  • Demonstrated ability to serve collaboratively with other parish staff.
  • Exceptional communication and collaboration skills.
  • Ability to work in a fast‑paced environment.
  • Completion of a safe‑environment course and successful criminal background check.
  • Conflict resolution and reduction skills.
  • Strong organizational abilities and capacity to meet parish goals and deadlines.
  • Strong interpersonal skills; ability to communicate respectfully with staff, ministry leaders, parishioners, and contractors/vendors.
  • Team‑oriented mindset that fosters a positive work environment.
  • Punctuality and reliability to ensure efficient, safe, thorough, and timely operation of custodial/maintenance programs.

Travel Requirements

Approximately 20% local travel; no overnight travel required.