Facilities Administrator

About the role

Bigge Crane and Rigging has been elevating America since 1916. With over 1,800 cranes and a coast-to-coast presence, we buy, sell, rent, operate, and maintain one of the largest, most advanced crane fleets in the country. The Facilities Administrator plays a key role in supporting the daily operations of the Facilities Department across Bigge’s national property portfolio.

Responsibilities

• Purchasing & Accounts Payable: draft and submit Coupa requisitions, track open purchase orders, route new vendor setup requests, and respond to vendor inquiries regarding payment status.
• Access Control Backup Administration: create accounts for new hires, deactivate access credentials for terminated employees, and assist with Access Help Desk tickets.
• Nameplates & Seating Charts: order and install nameplates, and assist in updating seating charts as new hires and terminations are processed.
• Filing & Document Management: organize SharePoint and Egnyte project folders, file executed contracts and project documentation, and scan and upload physical documents.
• Meeting Support: take meeting notes, track and follow up on open action items, and maintain a shared team calendar.
• Expense Reporting: submit monthly Concur expense reports, reconcile credit card transactions, and follow up on missing receipts.
• Contract & Lease Deadline Tracking: maintain the contract and lease deadline tracker, and send proactive deadline alerts to stakeholders.
• Vendor Quote Coordination: organize vendor quotes, and follow up on outstanding quote requests.
• Portfolio Tracking & Reporting: support the monthly INT code audit, maintain the national facilities master sheet, and distribute weekly task summaries.

Note: The responsibilities above represent the core, recurring workload guaranteed for this role. This is not an exhaustive list — the Administrator will be assigned additional facilities, real estate, and project-support tasks as business needs arise.

Qualifications and Skills

• High school diploma or equivalent required; Associate’s degree in business administration or related field preferred.
• 2+ years of administrative, coordinator, or facilities/real estate support experience, ideally in a multi-site or national portfolio environment.
• Proficiency with Microsoft Office (Excel, Outlook) and Smartsheet; experience with Coupa, D365, or Concur strongly preferred.
• Strong organizational skills, clear written and verbal communication skills, and high attention to detail.
• Ability to work independently, prioritize competing requests, and escalate issues appropriately.

Benefits

• Competitive pay and a matching 401(k) plan
• Vacation, Company Holidays, and Sick Days
• Flexible spending accounts/Health Savings Account
• Reimbursement plan for the company Bring Your Own Device (BYOD) Policy