Facilities Administrator

Position Summary

The Facilities Administrator is responsible for the overall facilities management, implementation of planning, programming, and renting of the Municipal Utilities District 122 & 123 Park and Event Center. The Facilities Administrator must work with the MUD Boards and consultant teams in implementing the Board's vision; facilitating communication and building community partnerships; ensuring appropriate budget administration.

Essential Duties

• Plan, coordinate, and attend various functions; purchase supplies and make bank deposits if necessary.
• Flex work week due to events held on weekends, evenings, and holidays.
• Meet with clients to determine needs, exceed expectations through detailed communication.
• Establish and implement general policies and procedures for events.
• Nurture a viable network of vendors and staff for maintaining the facilities.
• Create and establish policies/procedures for: opening and closing; emergency preparedness; room rentals; activity registration and participation.
• Collaborate with the MUD boards to produce and follow an annual budget for event income and expenses.
• Maintain accurate accounting records of all expenditures and revenue.
• Provide monthly financial reports for activities as part of the facilities report.
• Act as a Purchasing Agent for supplies needed to maintain the facility in safe and effective operations.
• Maintain the registration software database, troubleshoot, enter events for registration, create and distribute monthly reports.
• Set-up and manage vendors and payments. Make deposits as necessary.
• Collaborate with appropriate users for the setting up of tables, chairs, and decorations, etc. for all events.
• Edit, produce, and distribute a newsletter, including promotions, articles, advertisements, calendars, and schedule.
• Establish and nurture partnerships with local organizations and institutions that will benefit the community.
• Work with key personnel to plan events and web pages.
• Work with advertisers where appropriate or necessary.

Knowledge, Skills And Abilities

• Vendor Management
• Public Relations and/or Customer Service Experience
• Facility Start-Up/Operations Experience
• Physical Demands/Work Environment
• Strong Communication, Coordination, and Planning Skills
• Familiarity with the Needs of Event Clients
• Ability to Manage an Annual Budget
• Computer Literacy

Minimum Qualifications

• Strong communication, coordination, and planning skills, familiarity with the needs of event clients and the ability to meet those needs.
• Must be able to manage an annual budget and be computer literate.
• Professional experience in facilities management, recreation programming, or other related experience.
• Self-motivated and able to work effectively with the MUD boards and committee members, as well as volunteers.
• Ability to work full-time hours that are flexible and will include some nights, weekends, and holidays.
• Physically able to assist in event set-up and break down and the ability to stand for extended periods.
• Able to repetitively lift and move up to 25 lbs.