Facilities & Administrative Coordinator

About the role

The Facilities & Administrative Coordinator supports daily facility operations and office administration to ensure a clean, safe, organized, and efficient workplace. This role combines janitorial responsibilities with administrative coordination, office support, and employee service functions. The position serves as a key resource in maintaining workplace standards while supporting operational and administrative needs across the organization. Role allocation is approximately 70% facilities support and 30% administrative and office coordination.

Responsibilities

Administrative & Office Support Responsibilities

• Assist with onboarding activities for new employees
• Maintain office records and administrative documentation
• Greet visitors, and direct inquiries appropriately
• Sort incoming mail and parcel shipments, to the appropriate personnel
• Order, track, and maintain inventory of office and cleaning supplies
• Assist with scheduling meetings, coordinating calendars, and preparing meeting spaces
• Support training class needs
• Assist management with special projects and day-to-day operational needs

Facilities & Janitorial Responsibilities

• Perform daily cleaning and sanitizing of offices, restrooms, breakrooms, conference rooms, and common areas
• Empty trash and recycling; replace liners and dispose of waste properly
• Sweep, mop, vacuum, and dust all assigned areas
• Clean and restock restrooms and breakroom supplies
• Monitor building condition and report maintenance issues or safety concerns
• Ensure compliance with workplace safety and cleanliness standards
• Assist with room setups for meetings, events, or trainings

Requirements

• High school diploma or equivalent
• Prior experience in janitorial, facilities, or building maintenance work
• Basic computer skills (email, word processing, spreadsheets)
• Ability to work independently and manage multiple responsibilities
• Strong attention to detail and organizational skills
• Ability to lift, up to 50 pounds and perform physical tasks throughout the workday
• Experience in an office or administrative support role
• Familiarity with workplace safety standards and cleaning procedures
• Customer service or front-desk experience
• Time management and task prioritization
• Professional communication and interpersonal skills

Pay

$21.00 - $29.50

Benefits

• Health, Dental & Vision Insurance eligibility starting from the first day of hire
• 401(k) with 5% company match
• Bonus eligibility
• Paid time off including vacation, personal and sick time
• Paid Holidays
• Wellness Reimbursement Program
• Potential to apply for Tuition Reimbursement
• Fertility and Family Building Benefit
• Employee Referral program
• Employee Assistance Program