Facilities Administrative Coordinator

Schedule

• Monday-Friday, 7:00 AM to 3:30 PM
• Full-time/Benefits Eligible

Essential Functions

• Provides day-to-day administrative support in office and facility operations.
• Manages office functions including supply orders, scheduling, and documentation.
• Organizes and maintains onboarding procedures for new employees, ensuring compliance with organizational standards.
• Coordinates staff training schedules and assists in tracking completion and documentation.
• Serves as a liaison between facility staff and leadership for administrative matters.
• Supports Manager or Facility Coordinator with special projects and facility initiatives as needed.

Skills

• Organization
• Communication (verbal and written)
• Administrative processes/office operations
• Onboarding and training of others
• Technology
• Collaboration
• Dependability
• Multi-tasking in a dynamic work environment

Qualifications

• Minimum: Associate's degree or demonstrated experience in Facility Management and/or Administrative Support
• Preferred: Not specified

Physical Requirements

• Ongoing need to see and read information, labels, documents, monitors, identify equipment and supplies, and assess customer needs.
• Frequent interactions requiring verbal communication and ability to hear and understand spoken information, needs, and issues quickly and accurately.
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment, including frequent computer use for typing and accessing information.
• For roles requiring driving: Expected to drive a vehicle requiring sitting, seeing, and reading signs, traffic signals, and other vehicles.

Pay

• Hourly range: $24.10 - $36.68 (actual rate dependent upon experience)

Location: Intermountain Health St Vincent Regional Hospital, Billings, MT