Facilities Administrative Assistant

About the role

We are seeking a detail‑oriented Facilities Administrative Assistant to support maintenance operations, preventive maintenance (PM) programs, and equipment records management within a manufacturing environment. This role serves as a key administrative partner to the Maintenance and Facilities teams by ensuring accurate documentation, work order processing, SAP data management, and compliance with maintenance procedures.

This is a Contract position based out of Greenville, NC. Application anticipated to close on Oct 26, 2026. Fully onsite.

Responsibilities

• Process maintenance forms, requests, and equipment record changes within SAP and other maintenance management systems.
• Maintain and update equipment master data, functional locations (FLOCs), maintenance plans, and associated documentation.
• Ensure data accuracy and compliance with site procedures and documentation standards.
• Route and process maintenance‑related forms through electronic document management systems.
• Review completed work orders and preventive maintenance activities for completeness and compliance.
• Enter maintenance completion information, labor details, work comments, and coding into SAP.
• Scan, attach, and maintain electronic work order records.
• Generate manual maintenance calls and notifications as received from operations, maintenance, and project teams.
• Print, distribute, and reissue preventive maintenance work packages as needed.
• Support the setup and tracking of new equipment within SAP and associated asset management systems.
• Maintain equipment documentation and supporting spreadsheets for site and corporate reporting requirements.
• Assist with equipment data updates, asset changes, and maintenance plan modifications.
• Retrieve, organize, and provide maintenance records for internal, customer, and regulatory audits.
• Ensure work orders, preventive maintenance documents, and equipment records are properly retained and accessible.
• Support